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Administrative Assistant III

4 months ago

Santa Clara, California, United States Abbott Laboratories Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

The Opportunity

Our medical devices help more than 10,000 people have healthier hearts, improve quality of life for thousands of people living with chronic pain and movement disorders, and liberate more than 500,000 people with diabetes from routine fingersticks.

This position works out of our Santa Clara, CA location in the Abbott Vascular division. Abbott Vascular provides innovative, minimally invasive, and cost-effective products for treatment of vascular disease.

The Administrative Assistant III provides project coordination support to the Global Training Organization and general administrative support to one or more managers or directors as assigned. May provide back up support to higher-level management as needed.

What You'll Work On

  • Responsibilities include all administrative functions of the department: Answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Orders business cards and stationery.
  • Uses basic to intermediate software skills to perform work as assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Frequently interacts with high-level executives.
  • Basic to intermediate knowledge and understanding of business processes and requirements.
  • Frequently handles confidential or business-sensitive information.
  • Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.
  • May be the primary point of contact for manager's schedule.

Required Qualifications

  • High School Diploma / GED
  • An equivalent combination of education and work experience. Some college preferred.
  • Minimum 5 years of previous admin experience or equivalent.
  • Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Apply Now

Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at , on Facebook at and on Twitter @AbbottNews.

The base pay for this position is $23.90 – $47.80 per hour. In specific locations, the pay range may vary from the range posted.