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Child and Youth Program Direct Care Supervisor

4 months ago

Naval Air Station Key West, United States Commander, Navy Installations Full time

MAJOR DUTIES AND RESPONSIBILITIES
Major duties and responsibilities of the CYP Direct Care Supervisor are organized by category. These tasks are summarized below.

Supervisory Duties (Comprise 25% of incumbent's time)
Directs work to be accomplished by staff.
Assigns work based on priorities, difficulty and requirements of assignments, and staff capabilities.
Conducts annual performance reviews of staff.
Participates in section staffing decisions.
Ensures staff receives proper training to fulfill requirements of their positions.
Addresses potential disciplinary and/or performance issues timely and takes appropriate, corrective action(s) as necessary.

General Duties include the following categories
(Comprise 75% of incumbent's time)

Personnel Management

Supervises an assigned team of direct care professionals and volunteers.

Initiates and implements personnel actions and supports the CYP Director in order to assure quality related to selection, assignments, training, promotions, disciplinary actions, and recognition of employees and volunteers.

Supports and carries out all established Equal Employment Opportunity (EEO) objectives and policies in matters of personnel management and communicates support of these policies.

Resolves complaints related to personnel concerns and makes recommendations to the Director for corrective action as necessary.

Program Operations


Develops the staffing schedule to ensure staff: child ratio compliance, supervision of children and youth, planning/training time is integrated, and overall classroom/activity area support occurs.

Ensures program schedule is followed, makes adjustments based upon emergent needs, confirms that staff are clear on assignments and documents program schedule updates.

Validates assigned classroom opening and closing procedures for area of responsibility are completed and assumes responsibility of facility opening and closing procedures when directed or serving as manager on duty.

Ensures programming supplies and materials are adequate, well maintained, and available for utilization according to lesson and activity plans.

Program Management


Ensures the implementation of a developmentally appropriate SAC and/or CDC program that promotes the social, emotional, physical and cognitive growth of children and youth in the age categories served.

Coordinates and supervises field trips.
Ensures specialized programs for children and youth with special needs are implemented within current policy.

Ensures CYP staff follow all physician-prescribed medications and individualized care instructions, such as feeding procedures, medication administration, assistive devices, and other needs for special care and attention.

Management Operations


Ensures facility, program, and activity security through impromptu and routine safety checks to include classroom playground access/egress points, as well as scrutiny of indoor/outdoor inspections.

Submits repair requests for assigned classrooms/activity areas and ensures temporary mitigations when necessary.
Ensures assigned areas are clean (if applicable sanitized), clear of clutter, and well maintained. Reports lapses in cleaning contract to Director or Assistant Director for action.

Communication


Initiates conversations and engages professionally with parents, other CYP Professionals, local installation personnel, school representatives, and program partner organizations (i.e., Kids Included Together (KIT)), as needed.

Collaborates with other CYP Direct Care Supervisors ensuring a comprehensive and cohesive overall program.
Participates actively and positively in addressing and resolving concerns with parents, volunteers, and/or employees.

Conducts parent orientations and ensures required frequency of parent interactions occur and participates in parent conferences as needed or upon request.

Assists with establishing and implementing combined Parent Involvement Board (PIB) that includes parents and representatives from the CDC, Family Child Care (FCC), School Age Care (SAC), Youth Programs (as applicable to each installation), as well as Child and Youth Education Services (CYES).

Compliance


Interprets and applies child and youth development philosophy/principles and Department of Navy (DON) policies based on patron needs and program evaluation and assessment.

Assists in obtaining and retaining DoD certification and accreditation.
Reviews, ensures clarity of, completes, and submits accident/incident report documentation, as required.
Responsible for safe-keeping child records and providing regular updates to the T&C and CYP management.
Ensures compliance with the US Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP).

Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other related duties as assigned.