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Administrative Assistant II

4 months ago

Las Vegas, Nevada, United States College of Southern Nevada Full time


Administrative Assistant II - Faculty Senate

Job Description

*Open Until Filled

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

The Administrative Assistant II will provide administrative support for the Faculty Senate Chair. Under direct supervision, responsibilities include but are not limited to:
  • Be able to work independently and in team.
  • Timely prepare Faculty Senate meeting minutes using various technologies for transcribing while also keeping related organized files archived.
  • Track policy development through various committees, general counsel, vice presidents and their approval from the Faculty Senate and the President.
  • Maintain the Senate's web page with timely posting of meeting dates, agenda and minutes; update senate's committee information and any other information that is to be shared with college community.
  • Maintain financial record to track faculty senate travel committee expenses; prepare purchase documents; responsible for travel accounting for all chair travels including airline, auto and hotel accommodations as needed; assist in senate's budget preparation.
  • Be able to prepare, edit and maintain documents using Microsoft Office software. Learn about institutional and NSHE policies; able to provide information to faculty about CSN's policies;
  • Create and maintain complex databases and spread sheets as necessary for Senate management.
  • Order all supplies for Senate Office (using forms: RX, LPO, interdepartmental vouchers).
  • Reserve rooms each year for the Faculty Senate meetings.
  • Be able to travel between campuses up to 4 times per semester.
  • Be able to carry large amounts of documents (up to 50 pounds) to different campuses for the meetings.
OTHER ASSOCIATED FACTORS:
  • This person will reside on the Executive floor of the CSN and must be able to work with executive assistants of various departments.
  • As the Senate Chair changes each year it is important for this position to be able to coordinate the yearly change of Faculty Senate Chair including transition paperwork, name tags, business cards, etc.
Minimum Qualifications:
  • Graduation from high school OR equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.
Preferred Qualifications:
  • Experience with Workday, Peoplesoft/MyCSN.
  • Proficiency in Microsoft Office, Specifically Word, Excel, and Outlook.
  • Organizational and time management skills.
Starting Salary

Grade 25, Step 1 $38,419.20

Per Nevada Administrative Code (NAC , salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent 15.5% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:
  • Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
  • Cover letter
  • Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.
NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.

Posting Close Date
05/1/2024

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

To apply, visit

About Us

The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.

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