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Specialist, Docketing

4 months ago

Houston, Texas, United States Norton Rose Fulbright Full time

Practice Group / Department:


Docketing

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Docketing Specialist position requires a flexible and detail-oriented candidate who is able to manage multiple projects. The ideal candidate will possess strong communication and organizational skills.

The Docketing Specialist will be responsible for working both independently and with the docketing team to maintain the firm's docketing system and will perform skilled tasks associated with the administrative needs of the Intellectual Property and Technology attorneys. The Docketing Specialist reports to the Manager, National Annuities and Docketing.

This position is ideally located in Austin, Dallas, Houston, or San Antonio, Texas. We offer a hybrid working policy which requires being in the office on an as needed basis. It is expected that this position may work remotely, unless requested to come into the office by their supervisor. This is a non-exempt position and eligible for overtime pay when appropriate. Overtime and flexibility in schedule may be required from time to time.

Responsibilities include, but are not limited to:

  • Creating records within the database, docketing or calendaring of due dates, and de-docketing or removing due dates when appropriate
  • Cultivating relationships and following up with attorneys and/or paralegals regarding actions due, and other related tasks
  • Docketing and reviewing all U.S. and foreign prosecution mail, as well as opposition, interference and/or appellate matters
  • Monitoring and updating attorney dockets daily, with strong attention to approaching deadlines
  • Intake and auditing of transfer files
  • Maintain knowledge of latest IP rules, both domestic and foreign
  • Investigate and troubleshoot issues or questions pertaining to docketing

Other duties:

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

  • Minimum 5 years of professional experience
  • Experience with foreign patent docketing, preferred
  • Knowledge of docketing software applications a plus
  • College degree or equivalent preferred
  • Proficient in MS Office products, including Excel and Word
  • Excellent verbal and written communication skills
  • Customer service-oriented

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verifyis a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity | EEO is the Law - Supplement | Pay Transparency

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Applicants with disabilities are encouraged to inform a Recruiting Representative if they require a reasonable accommodation to perform a job for which they are otherwise qualified.