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Parish Secretary, St Elizabeth Church, Aiea
4 months ago
Overall Responsibility
The Secretary is responsible for providing administrative and related office services for St Elizabeth Church
Reports to: Pastor, Business Manager Classification: Non-Exempt
Position Summary
· Manages office operations for the Pastor including managing communication to parishioners and the public, scheduling appointments, processing mail, record keeping, and other administrative duties.
· Schedules parish facilities and coordinates use of rooms, etc.
· Oversees the timely opening and secure closing of the office each day.
· Maintains and orders inventory of office supplies.
· Assists Pastor in coordination of parish staff activities and committees including scheduling meetings, and providing administrative support.
· Responsible for coordination of scheduling of weddings, funerals, and other events.
· Maintains a sacramental record keeping system recording weddings, baptisms, funerals and other sacramental events.
· Maintains Parish Data System.
· Participates in outreach and welcoming ministry, assisting in inviting, welcoming and registering new parishioners.
· Maintains a neat and orderly lobby area
· Other duties as assigned.
Minimum Qualifications
· Active member of a Roman Catholic parish faith community preferred.
· High school graduate or equivalent.
· 3 years of administrative support experience.
· Must have the ability to maintain confidentiality in all matters.
· Must be computer literate with intermediate knowledge of Microsoft Office programs.
· Ability to solve practical problems while dealing with a variety of concrete variables and interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Other Job Requirements
Physical requirements
· Bending, stooping, reaching, twisting, lifting, pushing, pulling and moving items.
Scheduling requirements
· Entails periodic evening and weekend work.
Part-time position – under 19 hours
