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Associate/Assistant AD for Business Operations

4 months ago

Abilene, Texas, United States Abilene Christian University Full time

Associate/Assistant AD for Business Operations
Job no: 493776
Work Type: Staff full-time
Location: Abilene
Categories: Staff, Athletics and Recreation
About ACU
ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

Title of Position Associate/Assistant AD for Business Operations
Posting Location Abilene, Texas
Department Athletics
Employee Class Exempt Full-time
Basic Responsibilities
Oversee and manage all athletics department business office and HR operations.

Serve as liaison for other campus offices as it relates to business and finance matters.

Take lead on departmental audits and reports affiliated with ACU Athletics.

Essential Duties
Oversee and manage all athletics department business office and HR operations.

Train, manage, and lead one FTE, one part-time and one student position to ensure efficient and accurate business office operations.

Oversight of daily processes related to accounts payable/receivable, travel expenses, and revenue deposits, etc.

Assist in budgeting, tracking, and projecting of athletics budgets including individual teams/units.

Assist Deputy AD in long-term planning and ad-hoc projects.

Oversight of athletic Concur travel office operations and Concur travel office relationship to ensure appropriate reconciliation.

Oversight of athletics HR functions and operations – primarily as it relates to budget impact.

Provide direction and assist in of management of digital record keeping (game, employee and vendor contracts, data required for audits, etc.)

Serve as liaison for other campus offices as it relates to business and finance matters.

Maintain strong relationship with campus finance office while serving as the analyst for the athletic department.
Attend other campus office meetings as needed to maintain up to date information as it relates to athletics budget.

Take lead on departmental audits and reports affiliated with ACU athletics.

Prepare financial documents for yearly NCAA AUP.

Prepare documents for yearly Conference Salary Survey.

Prepare documents for yearly EADA report.

Prepare documents for other reports as necessary.

Professional Development Requirements
Skills

Strong spreadsheet and word processing software skills
Strong organizational skills

Ability to effectively communicate both verbally and in writing.

Ability to manage multiple projects and adhere to deadlines.

Strong analytical and problem-solving skills

Training Modules Required

Technology training by university.
Banner, Discover, Google Suite etc.

Concur Travel

Microsoft Word and Excel

Qualifications
Professional

Bachelor's degree in business, accounting or finance
Experience in budget preparation and management or related field.

Higher education experience preferable

Personal

Excellent organizational skills and attention to detail.
Well-developed interpersonal skills.

Proactive approach. Ability to think outside the box and provide ideas and solutions to challenges.

Accurate, reliable, honest and uses discretion when necessary.

Ability to adapt to changes in work pace and flow.

Professional appearance and positive attitude that represents the department well.

Physical Demands
A. High energy level, ability to maintain several activities at a time.

B. Ability to manage stress and handle interruptions.

C. Light lifting of mail deliveries and office records storage.

D. Ability to remain focused and sit in one place for long periods of time.

Additional Information
ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.


Applications close: Open until filled