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Human Resources

4 months ago

Los Angeles, California, United States CAA Full time

The Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support the CHRO and the HR Team.

This role focuses on managing schedules, coordinating projects, providing technical and administrative support, and performing various administrative duties and responsibilities in support of the CHRO.

The ideal candidate has prior experience working in a C-Suite office, demonstrates the highest level of confidentiality, and has a high service mindset.

The person will thrive in a fast-paced, entrepreneurial environment.

Responsibilities

  • Manage and organize (CHRO's) complex and demanding calendar.
  • Assists the CHRO to ensure she is organized and has necessary availability for colleagues across the organization while fielding internal and external scheduling requests and providing recommendations aligned with executives' and teams' priorities.
  • Collaborate with internal stakeholders, other assistants, and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans.
  • Keep the (CHRO) well informed of activities across and help facilitate his/her decision-making.
  • Handle highly confidential and/or sensitive departmental matters with discretion and tact.
  • Proactively develop effective and collaborative relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working.
  • Assist (CHRO) with team recognition and engagement to help boost appreciation and team morale.
  • Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements.
  • Compile receipts to submit timely and accurate expense reports.
  • Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
  • Coordinates and schedules meetings. Prepares agendas with clear outcomes. Records and distributes minutes or other notes when necessary. Supports the development of key presentation materials including items such as decks, handouts etc. with a dedication to quality and attention to detail as an extension of the team you support.
  • Provide in-office support to executives, ranging from catering needs to AV assistance.
  • Performs other related duties as assigned.
Qualifications

  • 5+ years of experience supporting C-level executives.
  • Entertainment industry and/or Human Resources experience preferred.
  • Workday experience preferred.
  • The ability to manage complex situations and make well-thought-out decisions. Always represent the CHRO and the HR team in a high service, professional, compassionate manner.
  • Demonstrated ability to embrace differences and partner with others inclusively. Curious, resourceful and with an entrepreneurial spirit.
  • Flexibility to assist in different types of roles and responsibilities as they come up.
  • Excellent proficiency with Microsoft Office Suite products, including Word, PowerPoint and Excel
  • Highly organized with the ability to reprioritize at a moment's notice.
  • Strong attention to detail and accuracy with an emphasis on quality Sophistication and maturity to deal directly with internal and external clients. Demonstrated ability to protect and manage confidential information appropriately.
  • Outstanding written and verbal communication skills
  • Initiative-taker with the ability to work independently.
  • Ability to work a hybrid schedule onsite at our Los Angeles office four days a week, Monday – Thursday.
Location

This position is based out of the Los Angeles office.

Compensation:
The base hourly rate for this position is in the range of $ $39.00.

Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Please talk with a CAA Recruiter to learn more.


Creative Artists Agency, LLC (the ''Company'') is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.


The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.


CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening.

Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.


Reference:
ECNJOBID in the application