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Student Affairs Coordinator

4 months ago

San Diego, California, United States 2019 Full time

Alliant International University is a professional practice University committed to excellence in four areas: Education for Professional Practice, Scholarship, Multicultural and International Competence and Community Engagement. The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations. Through its Mission, the University's goal is to equip students with the competencies they need to provide public benefit and make an impact in their communities by addressing major contemporary social issues. Core competencies of the University's training programs include cultural diversity, which is infused in courses and field placements and is manifest in the diversity of its students, faculty.

Our Mission:

Alliant International University prepares students for professional careers of service and leadership, and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.

Our Vision:

An inclusive world empowered by Alliant alumni.

Position Summary:

The Student Affairs Coordinator under the general direction of the Associate Director of Student of Student Affairs, will serve as an interactive member of the Student Affairs team. In particular, they will be responsible for establishing customer service-related relationships with students and managing activities and co-curricular matters for all Alliant's enrolled Master's and Doctorate students. The Student Affairs Coordinator will develop, coordinate, assess and make recommendations for special projects, major events, and activities in support of student success.

Starting Salary: $32,500 (Part-Time/Benefits Eligible)

Minimum Qualifications:

Education: Bachelor's Degree from an accredited four-year college or university, or an equivalent combination of education and experience.

Experience: Two (2) years of student affairs experience or a related field, or an equivalent combination of education and experience, preferably in a higher education.

Preferred experience with:


• Supporting career services and office of accessibility


• Student affairs and/or student development.

Certifications, Licenses, etc.: None.

Skills:


• Proficient in Microsoft Office, especially Word, PowerPoint, Outlook, and Excel.


• The ability to function efficiently in a busy environment.


• The ability to be personable and professional in working with, students, staff, and faculty.


• Sensitivity to cultural diversity and ability to communicate and interact effectively with people of diverse background.


• Multi-tasking and time-management skills, with the ability to prioritize task


• Proven ability to work effectively as a team player.


• Highly motivated, focused and results oriented.


• Ability to exercise discretion and tact in all interpersonal contacts.


• Ability to manage multiple tasks according to required deadlines.


• Maintain composure under high stress conditions.


• High level of accuracy and attention to detail


• Able to communicate effectively both orally and in writing


• Maintain records and prepare reports


• Meet schedules and timelines


• Plan and organize work


• Provide orientation to students


• Work cooperatively with others, and work independently with a minimum of supervision.


• Strong interpersonal and customer service skills

Duties & Responsibilities: (Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions)


• Lead projects on communication strategies, SharePoint content for student facing portal, website updates, etc.


• Foster an environment that is welcoming, affirming, and empowering for students of all backgrounds.


• Lead relationships with potential students, and third-party vendors that support International students


• Provide information to students about campus organizations and department opportunities and ensure campus organizations and students comply with policies and applicable laws and regulations.


• Oversight to ensure department policies and procedures to align with national, statewide, and districtwide best practices.


• Collaborate with the Vice President of Student Affairs to develop and submit forms, guidelines, and procedures for the department.


• Support career services and the office of accessibility and other students by responding to emails, calls and messages.


• Attend and participate in department meetings regularly.


• Perform various clerical duties such as answering phone calls, taking messages, scheduling appointments, writing correspondence, preparing reports, and maintaining records and files.


• Create and develop promotional materials like brochures, newsletters, flyers, bulletins, and surveys to bolster department functions. Operate a variety of office equipment such as computers, telephones, fax machines, and duplicating machines.


• Identify, make recommendations and lead department activities and goals by contacting academic, student services, and community partners. Maintain partnerships with programming partners, students, student government, and student organizations. Follow up with services as needed.


• Organize and deliver training sessions and presentations for prospective students, international students, etc.


•Other duties as assigned

Supervisory Responsibility:

Direct Reports: None

Indirect Reports: None

Contact Responsibility:

Internal: Interacts with supervisor to receive general direction and instructions and/or review of work results. This position will work closely with all constituencies of the University to support both employees and colleagues in achieving success and Department goals.

External: Vendors or service providers engaged by the University to support organizational development initiatives.

Primary Work Location, Hours & Travel Requirements:

Office Location: Hybrid

Work Hours: Standard office hours; Occasional evenings or weekends may be required.

Travel: None (Unless required to visit one of the University campuses)

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Work environment is in a standard office setting. Frequently exposed to low to moderate noise, various odors, temperature changes, and equipment with moving parts, including but not limited to computers, phones, printers, and other standard office equipment

Physical Requirements:

Ability to execute those physical activities required to perform the essential functions including, but not limited to, regular sitting and being mobile; continual communicating both in person and on the telephone; regular keyboarding; regular reading of both print and digital material; and all other activities required to perform essential functions.

Compliance:


• Responsible to perform all work in a manner that complies with the organization policies, applicable regulations, applicable standards of professional performance, or other recognized laws or requirements as these policies, regulations, standards, laws or requirements relate to the position.


• Responsible to participate and support in the organizational compliance activities and to take appropriate action in reporting issues related to compliance.


• Responsible to perform all duties and responsibilities in a manner that complies with the Alliant International University Mission, Values, and Pillars, if applicable.

Background Check Requirements:

Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.

Additional Information:

Anti-Discrimination Policy: Alliant International University prohibits unlawful discrimination, harassment or retaliation in its educational programs, services and activities, and in employment practices, including but not limited to internal promotions, training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other characteristics protected by applicable law.

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.

Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources at or

The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees and Applicants. This notice is about the collection and use of your personal information. We encourage you to read this notice carefully.

Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

Alliant International University is a smoke and tobacco free environment.

Company: Alliant International University, Inc.

Country: United States of America

State/Region: California

City: San Diego

Postal Code: 92131

Job ID: 270633