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Senior Accounts Payable Assistant

4 months ago

South Bend, Indiana, United States High Star Traffic Full time
Summary:

The Senior Accounts Payable Assistant will code invoices, prepare purchase orders, and reconcile billing statements along with other normal aspects of Accounts Payable. They will also oversee and provide training to the Accounts Payable team.

Duties & Responsibilities:
  • Code and enter various invoices for payment.
  • Prepare Purchase Orders as necessary.
  • Reconcile billing statements.
  • Process, check payments credit card and online payments.
  • Work with vendors regarding any discrepancies on invoices/statements.
  • Monitor AP e-mail for invoices, statements, and other notifications.
  • Scan, name and attach various documents into the computer system.
  • Scan and file various files and documents.
  • Update, verify completeness and maintain vendor files, both electronic and hardcopy.
  • Organize all documentation for license plates and ordering plates as needed.
  • Adding/deleting vehicles and equipment to and from the insurance policy.
  • Complete all quarterly fuel tax reporting requirements and annual fuel tax renewal.
  • Other projects and initiatives that drive organizational goals and results.
Supervisor Responsibilities:
  • None
Education, Certifications & Qualifications:
  • Requires a high school diploma or equivalent.
  • Requires a minimum of 3 years of related work experience.
Knowledge, Skills & Abilities:
  • Strong analytical and interpersonal skills.
  • Skilled in basic computer and software programs.
  • Excellent ability to work in a team-fostered environment.
  • Must have strong problem-solving skills and a desire to create solutions.
  • Strong organizational skills with a high level of attention to detail.
  • Ability to work independently, make informed decisions, self-motivated and energetic.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Prior experience working under tight deadlines with changing priorities.
  • Ability to uphold regulatory and company standards.
  • Ability to establish and maintain rapport and effective communication with others.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
Physical Demands & Work Environment:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is frequently required to sit for long periods of time at a computer and use hands to finger, handle, or feel, walk, reach with hands and arms; stoop, kneel, talk, and hear. The employee is moderately required to stand and may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
  • This position will work in an office setting but may travel to off-site locations and therefore require wearing all PPE depending on circumstance which may include dust mask, safety glasses, hard hat, ear protection, safety vest and/or steel toed footwear. At times client contract driven PPE may also be required.


High Star Traffic is an Affirmative Action/Equal Opportunity Employer and encourages all people to apply for this position. Disclaimer The above statements are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the job requirements. Rather, they are intended to describe the general nature of the job. Company reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.

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