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Facilities Procurement Coordinator

4 months ago

Lake Forest, California, United States Grainger Businesses Full time

Work Location Type: Hybrid

As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. As a 2024 Glassdoor Best Place to Work and a Great Place to Work-CertifiedTM company, we're looking for passionate people to join our team as we continue leading the industry over our next 100 years.

Primary Function:

An individual in this role is responsible for many corporate real estate operations processes and activities. Included activities are purchase order creation, vendor invoice processing, capital funding requests, financial tracking and reporting, and general departmental support. An individual in this role will interact cross-functionally with several departments including Capital Assets, Accounts Payable, Accounting, Tax, and Indirect Procurement. An individual in this role will also track accruals for all vendors and projects executed by the department.

Principal Duties & Responsibilities:


• Support strategic initiatives for continuous improvement of operations processes.


• Closely work with Capital Assets, Accounts Payable, Finance, Accounting, Tax, Indirect Procurement, and multiple service suppliers to provide accurate financial tracking and updates on CRES projects.


• Manage the procure-to-pay (P2P) process for all departmental services and projects including purchase order creation, invoice processing, and capital funding coordination,


• Triage accounts payable issues with vendors and escalate to AP department.


• Co-Manage the monthly and quarterly accrual process for Corporate Real Estate


• Review monthly invoices and supporting documentation.


• Professional problem solving with external suppliers for issue resolution; Troubleshoot payment inquiries from vendors and general contractors.


• Triage requests submitted through team email box.


• High interaction with multiple levels and cross-functional personnel for project support, issue resolution and PO approvals.


• Train/assist/advise department members in the continuous updating and management of the procure to pay processes.


• Attend meetings with business partners, suppliers, and departmental co-workers; provide documents and reporting as necessary. Assist in obtaining proper signatures on project and invoice documentation.


• Implement repeatable, transactional activities related to the CRE Department


• Review and maintain good record of purchasing files and records (purchase orders, contracts, etc.) to ensure its compliance with company policies and procedures and ensure the availability of documentation

Preferred Education & Experience:


• Some college preferred, minimum of 5 - 7 years of related experience.


• Strong Technology skills to include Smartsheet, SAP, P2P Platforms (Jaggaer), Microsoft Office Suite & reporting capabilities


• Sound business and financial acumen


• Experience in real estate development, property management, and building preventive maintenance and repair services management.


• Strong written & verbal communication to all levels of the organization, plus external partners and technology skills; team oriented with a customer focused attitude


• Effective collaboration skills with the ability to build relationships and influence decision making without having specific authority


• Excellent problem-solving and critical-thinking skills


• Ability to multi-task several projects and timetables in support of key business initiatives


• Ability to conduct and facilitate meetings with strong organizational awareness


• Strong analytical skills to identify and assess opportunities for process & continuous improvement


• Ability to maintain professionalism at all times under potentially stressful situations


• Self-motivated and highly organized with the ability to work independently without supervision.


• Ability to maintain confidential and sensitive company information.


• Continuous improvement focused

Work Environment:

This section contains the physical environment in which the work is performed.

This position will be located in Lake Forest.

Minimum travel required.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment. With this in mind, should you need a reasonable accommodation during the application and selection process, please advise us so that we can provide appropriate assistance.