Current jobs related to Staff Assistant, Alumni - Cambridge, Massachusetts - Harvard University

  • Employer Relations Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Hult International Business School Full time

    Employer Relations SpecialistHult International Business School is seeking a highly motivated and experienced Employer Relations Specialist to play a key role in shaping the careers of our students.About the RoleDevelop and execute on-campus employer programs to support student job and internship success, fostering strong relationships with industry partners...

  • Administrative Coordinator, Marketing Programs

    1 week ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    **Job Summary**We are seeking an experienced Administrative Assistant II to provide complex and diverse support for staff managing MIT Annual Giving's marketing campaigns and programs. As a key member of the Alumni Association team, you will be responsible for providing administrative support to staff managing marketing campaigns and programs, including...

  • Senior Fundraising Specialist

    2 weeks ago

    Cambridge, Massachusetts, United States Whitehead Institute for Biomedical Research Full time

    Job SummaryWe are seeking a highly skilled Development Officer to join our team at the Whitehead Institute for Biomedical Research. The successful candidate will be responsible for maintaining a portfolio of high-end annual fund donors with major gift potential, and will provide strategic oversight and implementation of the Whitehead Alumni Network.Key...

  • University Planned Giving Marketing Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Position Overview:As a key member of the Alumni Affairs and Development team, the Marketing Specialist for University Planned Giving will collaborate closely with fundraising and administrative colleagues to enhance donor engagement and optimize marketing initiatives.Key Responsibilities:Marketing Strategy Support: Assist the Senior Associate Director of...

  • Development Officer

    1 day ago

    Cambridge, Massachusetts, United States Whitehead Institute for Biomedical Research Full time

    Job SummaryWe are seeking a highly skilled Development Officer to join our team at Whitehead Institute for Biomedical Research. The successful candidate will be responsible for maintaining a portfolio of high-end annual fund donors with major gift potential, providing strategic oversight and implementation of the Whitehead Alumni Network, and supporting...

  • Strategic Director of Quantum Initiatives

    2 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Key Responsibilities:• Collaborate with the Faculty Co-Directors and Faculty Executive Committee to develop and implement short-, medium-, and long-term strategic plans, identifying potential roadblocks that may hinder their execution.• Serve as a subject matter expert and primary point of contact for faculty and other stakeholders, providing information...

  • Sports Medicine Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Position: Sports Medicine Specialist at Harvard UniversityHarvard University is renowned for its extensive intercollegiate athletic program, featuring a diverse array of varsity sports and a large community of student-athletes. The institution emphasizes the importance of athletic participation in fostering personal development, teamwork, ethical behavior,...

  • Sports Medicine Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Position: Sports Medicine Specialist at Harvard UniversityHarvard University is renowned for its extensive intercollegiate athletic program, featuring a diverse array of varsity sports and a significant number of student-athletes. The institution emphasizes the importance of athletic participation in fostering personal development, teamwork, ethical...

  • Sports Medicine Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Position: Sports Medicine Specialist at Harvard UniversityHarvard University is renowned for its extensive intercollegiate athletic program, featuring a diverse array of varsity sports and a vibrant community of student-athletes. The institution places a high value on the life lessons derived from athletic participation, promoting personal development,...

  • Sports Medicine Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Position: Sports Medicine Specialist at Harvard UniversityHarvard University is renowned for its extensive intercollegiate athletic program, which includes 42 varsity sports and approximately 1,200 dedicated student-athletes. The institution places a high value on the lessons learned through athletic participation, focusing on personal development, teamwork,...

  • Sports Medicine Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Position: Sports Medicine Specialist at Harvard UniversityHarvard University is renowned for its extensive intercollegiate athletic program, featuring a diverse array of varsity sports and a large cohort of student-athletes. We place great importance on the values learned through athletic participation, which include personal development, teamwork, ethical...

  • Chief Executive Officer

    3 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Nonprofit Network Inc Full time

    About EnrootEnroot is dedicated to empowering immigrant youth to achieve their academic, career, and personal aspirations through transformative experiences. We provide essential support to recently-arrived immigrant students from their eighth grade through college years, assisting them in navigating a new language, culture, and community.Our MissionWe aim...

  • Deputy Director, UDO Events

    1 week ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Job SummaryWe are seeking a highly skilled and experienced Deputy Director to join our team at Harvard University's Alumni Affairs and Development department. The successful candidate will be responsible for coordinating and executing high-profile events, managing event budgets, and ensuring data integrity on internal project management platforms.Key...

  • Staff Accountant

    7 days ago

    Cambridge, Massachusetts, United States Just-A-Start Corporation Full time

    {"title": "Staff Accountant", "description": "Job SummaryJust A Start is seeking a highly skilled Staff Accountant to join our team. As a key member of our financial operations team, you will be responsible for maintaining the integrity of our financial infrastructure and ensuring accurate, timely, and reliable financial information is available to our...

  • Staff Accountant

    6 days ago

    Cambridge, Massachusetts, United States Just-A-Start Corporation Full time

    About the RoleWe are seeking a highly skilled Staff Accountant to join our team at Just A Start Corporation. As a key member of our financial operations team, you will play a critical role in maintaining the integrity of our financial infrastructure and ensuring the accuracy and timeliness of our financial information.Key ResponsibilitiesPerform accounting...

  • Retail Sales Team Member

    3 weeks ago

    Cambridge, Massachusetts, United States Barnes & Noble Education, Inc. Full time

    Welcome to Barnes & Noble Education, Inc. Our campus retail locations strive to provide enriching shopping and educational experiences for students, faculty, and alumni. We are committed to fostering education and improving lives.Join Our Team as a Retail Sales Team MemberDeliver outstanding customer service while assisting management in store...

  • Travel ER Nurse

    2 weeks ago

    Cambridge, Massachusetts, United States Focus Staff Full time

    About the JobWe are seeking a skilled Emergency Room Nurse to join our team at Focus Staff. As a leading healthcare staffing agency, we prioritize the needs of our travelers and offer a range of benefits and perks to support your career goals.Job SummaryThis Travel ER Nurse position is a 13-week contract in Cambridge, MA. The ideal candidate will have at...

  • Chief Communications Marketing Officer

    2 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Job SummaryWe are seeking a highly skilled and experienced Chief Communications Marketing Officer to join our team at Harvard University. The successful candidate will be responsible for leading our communications and marketing efforts, developing and implementing strategic plans to promote the university's programs and priorities.Key ResponsibilitiesDevelop...

  • Emergency Room Travel Nurse Position

    3 weeks ago

    Cambridge, Massachusetts, United States Focus Staff Full time

    Position Overview:Focus Staff is actively seeking a travel nurse RN specializing in the Emergency Department (ED) for a travel nursing opportunity. This role involves working in a dynamic and fast-paced environment, providing critical care to patients in need.Specialty:Emergency Department (ED)Shift Details:7-hour night shiftsEmployment Type:Travel...

  • Travel Nurse RN Med Surg

    5 days ago

    Cambridge, Massachusetts, United States Focus Staff Full time

    Job DescriptionFocus Staff is seeking a skilled Med Surg Registered Nurse for a travel contract in Cambridge, MA. The ideal candidate will have at least 1 year of experience in a Med Surg setting.Job RequirementsSpecialty: Med SurgDiscipline: RNStart Date: FlexibleDuration: 13 weeksHours: 36 hours per weekShift: 12 hours, nightsEmployment Type:...

Staff Assistant, Alumni

4 months ago

Cambridge, Massachusetts, United States Harvard University Full time
Harvard University

Position Title: Staff Assistant, Alumni & Development Services

Req ID: 65750BR

School or Unit: Alumni Affairs and Development

Description: Job Summary

Alumni Affairs and Development (AA&D)

Alumni Affairs and Development is a dedicated team supporting Harvard's advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).

SUMMARY:

This full-time non-exempt position provides critical in-office functions for the Alumni and Development Services team, within Alumni Affairs and Development. The position supports the work of the Assistant Director, Alumni and Development Services (ADS), ADS Leadership, and the ADS team. In addition, this role provides back-up support for the Alumni Affairs & Development Service Desk, including triaging and managing phone inquiries.

The position interacts and communicates with AA&D staff, other University-wide staff, alumni, students, and donors in a professional and productive manner.

The position requires a high level of organization, professionalism, thorough knowledge of the Alumni Affairs and Development Office's philosophy, customer service, attention to detail, and the ability to identify internal and external customer needs and manage confidential information.

Alumni & Development Services (ADS) is part of Harvard's central Alumni Affairs and Development (AA&D) office. ADS oversees all gift acceptance, administration, and policy for the University, and works closely with partners across the University in central administration and finance, the Controller's Office, and all school/unit development and finance offices.

Position Description
  • Provides administrative support to the ADS Leadership Team, including maintaining calendars, organizing meetings, coordinating event logistics, and producing expense reports. Works with the budget office to ensure smooth processing of expense reports.
  • Provides general office support, including a highly specialized system for mail processing and responding to phone and email inquiries. Assists with managing administrative projects, tasks, and workflows.
  • Prepares documents for the signature of the Executive Director, and other members of the ADS Leadership Team. Coordinates signatures and advances fully executed documents through various channels to completion.
  • Facilitates and supports all administrative needs for the department including but not limited to ordering supplies, maintaining printers, scanning files, sending faxes, creating, and uploading PDFs, and collecting and maintaining physical and digital files.
  • Drafts correspondence, meeting agendas, and memos.
  • Designs, organizes, and implements administrative systems and procedures and performs all necessary support duties. Assists in data collection, maintenance, and reporting across a suite of systems. Operates a networked computer and is responsible for the maintenance of the department's data needs including documentation and procedural storage on select software.
  • Serves as the backup to the Alumni Affairs and Development Service Desk by monitoring shared email boxes, answering main line phone inquiries, processing phone credit card gifts, and facilitating in-person needs of donors and constituent group members.
  • Supports department-wide activities for process improvement, including tracking topics and issues, providing administrative support, and being knowledgeable in each area.
  • Serves as backup for producing tax receipts.
  • The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.


Basic Qualifications
  • High School graduate. Bachelor's degree preferred.
  • At least one year of experience in administrative support roles, or related field.
  • Must have database experience and will be required to complete training for the internal database system.


Additional Qualifications and Skills
  • Must attend all relevant training sessions and keep current with new technologies. Proficiency with Microsoft Office and experience working with databases. Advanced technology skills and exposure to document scanning and online workflow technologies. Willingness and ability to learn new systems as necessary.
  • Discretion and experience working with confidential data as well as data security and risk management. This position is privy to sensitive and confidential information.
  • Superior organizational skills particularly in coordinating a multistep process.
  • Must be focused, motivated to learn and flexible to change. Must have excellent interpersonal skills and must take the initiative to always maintain a strong work ethic.
  • Proven customer service skills with ability to interact tactfully and professionally with people from all types of backgrounds.
  • Ability to handle shifting priorities and work on multiple tasks simultaneously. Ability to work independently as well as part of a team in a fast-paced environment.
  • Sound judgment, analytical skills, and decision-making capability required.
  • Excellent written and verbal communication skills required.


Additional Information
  • This position requires a 3 month orientation and review period.
  • Please include a cover letter with your application.
To learn more about the AA&D team, please visit our Careers site at

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at

Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website ) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.


LinkedIn Recruiter Tag (for internal use only)

#LI-JP1

Department Office Location: USA - MA - Cambridge

Job Code: 403033 Staff Assistant III

Job Function: Alumni Affairs and Development, General Administration

Work Format: On-Site

Sub Unit:

Salary Grade: 053

Department: Alumni Affairs and Development

Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Credit, Criminal, Identity

Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

PI