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Administrative Assistant

4 months ago

Stanford, United States Aston Carter Full time

Description:

JOB DESCRIPTION


• Answers, screens and transfers inbound phone calls


• Receive and direct visitors and clients


• General clerical duties including photocopying, fax and mailing


• Maintains electronic and hard copy filing system


• Retrieves documents from filing system


• Handles requests for information and data


• Resolves administrative problems and inquiries


• Prepares written responses to routine enquiries


• Prepares and modifies documents including correspondence, reports, drafts, memos and emails


• Schedules and coordinates meetings, appointments and travel arrangements for managers or supervisors


• Prepares agendas for meetings and prepare schedules


• Sorts and distributes incoming correspondence


• Maintains office supply inventories


• Coordinates maintenance of office equipment

Additional Skills & Qualifications:

KNOWLEDGE/SKILLS & ABILITIES


• Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint)


• Familiarity and knowledge of operation of standard office equipment (telephone, copier, fax machine, etc.)


• Knowledge of clerical and administrative procedures and systems such as filing and record keeping


• Knowledge of principles and practices of basic office management


• Ability to demonstrate business communications skills (verbal, written, listening, reading)


• Ability to follow standard operating policies and procedures


• Ability to demonstrate information gathering and information monitoring skills


• Ability to plan and organize


• Ability to prioritize tasks


• Ability to assess and solve problems


• Attention to detail and accuracy skills


• Ability to demonstrate customer service skills


• Ability to work in a team environment

Experience


• Two (2) years of progressively responsible and directly related work experience

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.