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Administrative Assistant

4 months ago

Austin, Texas, United States Realtor Full time

At , we have among the most comprehensive and accurate coverage of real estate listings and the most engaged users across all the online real estate portals. Our mission is to make buying, selling, renting, and living in homes easier and more rewarding for everyone.
Building your career? Build it better at . Join us and help change the world of real estate, one home at a time.
Are you an administrative expert? Are you looking to oversee administrative operations and be the primary support of leaders within a Product organization? If you want to expand your professional goals at , this is the role for you. Join us as our newest Administrative Assistant and continue to Love Your Career at
We are looking for a candidate who takes initiative, solves problems and derives joy when helping others. Your professionalism, expertise, discretion, professional agility, and honed attention to detail will be essential to collaborating and driving specific projects and deliverables. This role will support Pacific and Central time zones and you will be an instrumental and valued extension of the efforts of this team.This role will report to a VP of Product.
What you'll do:
Communications:

  • Extensive day to day and long term calendar management.
  • Organize and prioritize daily schedules; arrange appointments, meetings and events, schedule/manage complex itineraries for business travel, and maintain calendars.
  • Work closely with the Product Organization, specifically SVP and VP level executives and the EA to the CPO.
  • Receive, screen, and initiate phone calls, inquiries, correspondence; determine the urgency of response required, and escalate issues as appropriate.
  • Coordinate/Liaise with CPO, Product leadership team and other parties on critical and confidential matters.
  • Preparing, disclosing, and handling confidential and sensitive information.
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, proofreading, and transmitting text, data, and graphics.


Corporate event planning:

  • Coordinate and organize company related meetings.
  • Prepare PowerPoint, and other presentations for company and other meetings.
  • Attend Product leadership meetings as requested.
  • Prepare leadership in advance of meetings as needed.
  • Manage and prepare meeting materials and correspondence.


Travel Management:

  • Coordinate all requested aspects of business and personal travel, documentation and flight monitoring, transportation, hotel and restaurant reservations.
  • Maintain an accurate list of travel preferences (airlines, flight class, hotels, rental cars, etc. .) to use when making arrangements.


What you'll bring:

  • Extensive knowledge of Google suite required, specifically Google calendar.
  • Experience using Slack and Concur preferred.
  • 3-5+ Years of calendar management.
  • Bachelor's degree preferred.
  • Experience working in a fast-paced, growing company that required quick thinking, process creation, and the ability to think outside of the box to complete duties is a huge plus.
  • Strong communication skills both verbally and written.
  • Ability to prioritize, organize, and complete tasks effectively.
  • Solutions focused.
  • Proven ability to handle confidential information.
  • Strong judgement and ability to make decisions.


Do the best work of your life at
Here, you'll partner with a diverse team of experts as you use leading-edge tech to empower everyone to meet a crucial goal: finding their way home. And you'll find your way home too. People are our foundation-the core that drives us passionately forward. At , you'll bring your full self to work as you innovate with speed, serve our consumers, and champion your teammates. In return we'll provide you with a warm, welcoming, and inclusive culture; intellectual challenges; and the development opportunities you need to grow.
Diversity is important to us, therefore, is an Equal Opportunity Employer regardless of age, color, national origin, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status as a disabled veteran and/or veteran of the Vietnam Era or any other characteristic protected by federal, state or local law. In addition, will provide reasonable accommodations for otherwise qualified disabled individuals.