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Executive Assistant

4 months ago

Los Angeles, California, United States Stem Disintermedia Full time

Stem Disintermedia's two brands, Stem and Tone, empower artists, labels, and their teams to thrive by providing comprehensive distribution and royalty services offerings, along with the tools and resources needed to make the most of their music careers.

Stem offers a holistic distribution service that includes artist-development services and data-driven insights, equipping artists with everything they need to flourish both creatively and commercially. Known for its intuitive interface, Stem ensures a seamless experience for tracking, splitting, and dispersing revenue to multiple recipients in real-time. Artists and labels on Stem's platform benefit from clear visibility into their royalty income and can manage splits or access artist-friendly advances to scale their operations without strings attached. Stem's experienced professionals serve as an extension of the artists' teams, providing personalized guidance and support, leveraging a vast network of marketing resources.

Tone, the newest product offering from the Stem Disintermedia team, simplifies royalty processing for modern record labels and royalty earners. Their intuitive software allows even lean teams to handle royalties efficiently, supported by a team of royalty experts available to assist labels and artists of all sizes. Tone envisions a future where artists confidently pursue their creative vision, assured of fair compensation for their work. With nearly a decade of experience in offering best-in-class financial tools, Tone aims to modernize financial frameworks for music professionals, ensuring artists and collaborators are paid clearly and timely.

Artists and labels of all genres and sizes, such as Brent Faiyaz, Soulection, LANY, Three Six Zero, Catch & Release Records, and Neon Gold, utilize Stem's bespoke servicing and data-driven approach. Recognized for their innovation, Billboard named Stem one of the Top 20 Distributors, Fast Company included Stem among its "Most Innovative Companies" in 2021, and BuiltIn has listed it as one of the "Best Places To Work" for the past four years. Together, Stem and Tone are dedicated to turning the vision of artist empowerment and financial clarity into reality.

Our team:

Stem Disintermedia is led by a driven & collaborative team from diverse backgrounds, including senior professionals from Spotify, UTA, Hired, and Apple Music. Our group of investors and strategic advisors includes former COO of Venmo Michael Vaughan, Carta CEO Henry Ward, Quality Control Music (Cardi B, the Migos and Lil Yachty) co-founder and COO Kevin "Coach K" Lee, and QED Investors partner Frank Rotman. Our employees include musicians, parents, activists, artists, and more. We're united by our shared values, commitment to exceptional partnership, and fierce belief in Stem's mission.

We are seeking an Executive Assistant to join our team. This role will support the executive team located primarily in the Los Angeles area but also in different time zones. We strongly want to emphasize that this role is not a path for A&R or any other artist-facing/strategy role on our team. This role is best suited to someone looking to expand their career in marketing, as he/she/they will not only handle administrative tasks, but also support larger business initiatives through project management, presentations, coordination, and serving as a liaison to the executives at events and meetings. We intend for the Executive Assistant to transition into a role on the marketing team after one year.

This role is full time and based in the Los Angeles area, with no specific office location but frequent in-person meetings in and around the Los Angeles area as necessary for the role. The Executive Assistant will be expected to work out of the CEO's home two days per week.

Benefits

  • Competitive compensation package including equity for all full-time employees. We maintain salary brackets for all career tracks to ensure equitable salaries across the company.
  • 100% premiums covered for employee medical, dental, and vision (60% for dependents)
  • Company 401(k) match up to 4%
  • Unlimited paid time off
  • FSA
  • Life insurance
  • Student loan paydown program
  • Excellent parental leave policies

What you'll do:

  • Provide comprehensive support to the executive team and key team initiatives, serving as a coordinator with responsibilities including managing multiple tasks concurrently, ensuring professionalism, confidentiality, timely delivery, and excellent client service, as well as overseeing expanded staff meetings, meeting logistics, presentations, and the management of shared team information and resources on internal portals.
  • Ensure executives (including CEO and Presidents) are prepared for all internal/external meetings by effectively prioritizing, managing, and providing support to multiple demanding calendars.
  • Support the Tone sales and marketing teams and attend sales and marketing meetings.
  • Provide both routine & non-routine administrative support, handling a high volume of competing administrative task requests (via multiple internal stakeholders) that require professional discernment on appropriate urgency/prioritization to complete.
  • Represent Stem in front of partners, vendors, clients, investors, and new recruits.
  • Organize team-building events, happy hours, and social activities as requested.
  • Use considerable judgment and discretion in completing work assignments and handling confidential information.
  • Employ effective communication with various stakeholders throughout the organization and with external partners.

Our ideal candidate has:

  • 1+ years of supporting executives or senior leadership as an assistant or coordinator in a fast-paced environment
  • A growth mindset and an interest in working in a fast paced environment
  • Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines
  • Ability to quickly learn organizational structure and the objectives of the team
  • Proven track record demonstrating ability to work effectively with minimal supervision
  • Strong communication (written and verbal) and ability to work cross-functionally with executives (both internal & external)
  • Highly organized and detail-oriented
  • Ability to complete work assignments efficiently, without sacrificing a high degree of quality
  • High levels of integrity and discretion
  • A terrific work ethic accompanied by an ever-positive, get-it-done attitude
  • History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure
  • High level of emotional maturity and ability to adapt quickly to consistently changing schedules and circumstances
  • Created and worked on digital marketing and social media campaigns
  • You will be required to work out of the CEO's Los Angeles home office two days per week

It's a bonus if you have:

  • Social media and presentation design skills
  • SEO
  • Google ads and/or Meta ads experience
  • Hubspot
  • Mailchimp
  • Planned and implemented an industry event
  • Communications experience
  • Skilled with no-code tools such at Airtable
  • An interest in the music industry and helping artists stay independent

Technologies/Systems/Software we use:

  • GSuite
  • Google Sheets
  • Canva
  • Notion
  • Slack and other remote collaboration tools

Don't match every skill listed? Almost nobody does Think you're a good fit anyway? Please let us know.

**Stem is an equal opportunity employer, and more than that, actively strives to build and nurture a diverse, inclusive, and equitable team. We celebrate differences and screen for shared values rather than culture fit. We are committed to providing employees with a work environment free of discrimination and harassment.**