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Marketing Operations Associate

4 months ago

Woburn, Massachusetts, United States Sirtex Medical Limited Full time

Job Description

Job Function: Provide overall support to the Global Marketing Team with a focus on the Americas Region. This support will consist of Marketing Operations duties.

RESPONSIBILITIES / AUTHORITIES:

Marketing Operations Support:

  • Process vendor invoices for US projects and manage vendor spending tracker.
  • Support Senior Marketing Operations Manager with reports, annual budget planning and quarterly forecasting.
  • Manage the daily updating of the design resource project tracker via Smartsheet.
  • Develop and maintain marketing assets "look book" for collateral and tradeshow graphics.
  • Manage physician headshot library.
  • Provide project management support as assigned.
  • Other related duties as assigned.

MLR, Promotional Review Process Support:

  • Support use of Veeva PromoMats system as the PromoMats Coordinator for the Global Marketing Team, which will include adding reference claims annotations for each document submission.
  • Review and maintain all references and claims in Veeva PromoMats and assist with upcoming expiry of materials.
  • Acquire and upload all distribution packages of final art files onto Marketing SharePoint site.
  • Track document expiration dates in Veeva Vault PromoMats, review documents and make recommendations to expire or update or send for reapprove for continued use.
  • For documents that need to be updated or reapproved with content as is, evaluate if branding update is required.
  • Assist and support of promotional review process.
  • Assist manager in ad-hoc promotional review projects.

Fulfillment and Salesforce Marketing Support:

  • Continuous review of material inventory levels and Storefront usage.
  • Provide quarterly utilization report of materials orders to North America Marketing Director.
  • Support print jobs and assist with ad-hoc fulfillment projects.
  • Manage prospect database in Salesforce Account Engagement (i.e. Pardot).
  • Provide Pardot email support to Marketing team.

Qualifications

EDUCATIONAL PREREQUISITES AND SKILL REQUIREMENTS:

  • Bachelor's Degree required, preferably in marketing, communications, or business management.
  • Up to 2 years marketing or project management experience required, medical device marketing experience desired.
  • Possess strong business acumen, and ability to manage multiple priorities, processes, timelines, and expectations of multiple stakeholder groups.
  • Must be highly organized, have strong attention to detail.
  • Must be process oriented, with strong time management skills.
  • Possesses sense of urgency and results driven.
  • Demonstrated strong organizational, project management, communication skills.
  • Comfortable operating in a highly regulated environment and industry.
  • Strong verbal and written communications skills.
  • Experience with MS Office 365, SharePoint, Zoom, MS Teams or equivalent desired.
  • Experience in Smartsheet, Veeva PromoMats, Salesforce or Account Engagement (formerly known as Pardot) desired.

Other Relevant Information:

  • Demonstrated ability to successfully work either remotely, or onsite depending on the requirement of the position.
  • Ability to establish/maintain credibility with senior individuals/audiences.
  • Self-motivated and with a solutions-based mindset.
  • Sound judgment, high integrity with the ability to maintain strict confidentiality.
  • Coachable, open to professional development and receiving constructive feedback for continuous improvement.

The target base salary range for this position will range from $71,000 to $90,000 annually. Individual compensation for this job requisition will be based on non-discriminatory factors, including your geographic location, skills, experience, education and other factors as they relate to the position requirements. Actual compensation may vary depending on the confirmed job-related skills and experience.

In addition to the expected base compensation, this role is eligible to participate in Sirtex's incentive programs (target bonus of 5% for this position) and benefit plans, which include paid sick and vacation time, health insurance and a generous 401k matching program.

Additional Information

Additional information:

This position reports directly to the Senior Marketing Operations Manager and is a hybrid position, with on-site / remote work allowed. The Marketing Operations Associate is to be on-site in the Woburn office a minimum of 3 days a week; ability to work on-site daily. A Sirtex owned laptop and based email address will be provided, along with a headset for office use. No additional equipment will be provided for remote working.

All your information will be kept confidential according to EEO guidelines.

Do you want to be part of something bigger? A team whose impact stretches across the globe making a real difference to the quality of people's lives. Sirtex recognizes that well-being, financial health, and work-life balance are crucial for our employees to achieve personal success.

Sirtex offers qualified candidates:

  • Diverse and flexible work arrangements to achieve the optimum balance between work and personal responsibilities.
  • A culture of respect, diversity, collaboration, and innovation fostering inclusiveness and superior performance.
  • Attractive compensation and benefit packages which are practical, robust and equitable.
  • A commitment to support ongoing professional growth through career development, on the job experiences and training opportunities.
  • Challenging work which supports the development of new and better ways to improve clinical outcomes for oncology treatment around the world.
  • An unwavering commitment to company values, employee safety and excellence in everything we do.

Diversity drives innovation; inclusion fosters belonging, growth and success. Sirtex believes that it takes multiple perspectives and voices to create a culture and workplace which fosters engagement, teamwork, and employee satisfaction to perform our best and deliver on commitments. We are dedicated to fostering an environment where all employees feel valued, included, and can share their ideas so that we can exceed even our own expectations.

Sirtex is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other characteristic protected under applicable law. Sirtex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.