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Program Coordinator

4 months ago

Tampa, Florida, United States CAE Full time

Role and Responsibilities

Who We Are:

  • CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, civil aviation, and healthcare by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
  • CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
  • CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

  • Comprehensive and competitive benefits package and flexibility that promotes work-life balance
  • A work environment where all employees are valued, respected and safe​
  • Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
  • Recognition, professional development, advancement and having fun

SUMMARY

  • Performs project-specific duties in support of the Program Manager and supports the needs of the program staff. Performs duties requiring a good working knowledge of CAE's operations and a detailed knowledge of the Services Department. Provides general support to Program Managers and supports the administrative needs of the program staff. Conducts research and performs analysis related to training services initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Reviews, coordinates, and tracks contractually deliverable CDRLs and other documentation. Documentation liaison for the TSSC and subcontractors.
  • Establishes uniform correspondence procedures and style practices. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records
  • Coordinates programs, events, or conferences with facilities and caterer, issuing information and invitations, coordinating speakers, and controlling event budget
  • Composes and prepares confidential correspondence, reports, and other complex documents including meeting minutes, agendas, schedules, and presentations
  • Performs liaison function between remote site personnel and corporate resources
  • Maximizes office productivity through proficient use of appropriate software applications. Researches and develops resources that create timely and efficient workflow
  • Assists with the preparation of proposals, as required
  • Updates Integrated Master Schedules with guidance from Program Manager
  • Produces ad hoc reports for the Program Manager and/or Program Management Organization
  • Ensures timely reporting of cost and schedule information to the Program Management Organization.
  • Recommends improvements to the organization's processes and participates in the implementation of those processes
  • Assists Program Analysts with Deltek Costpoint structure set-up as needed
  • Tracks Purchase Requisitions for subcontractors and materials to ensure they are moving through the system efficiently
  • Tracks Cost-Reimbursable No-Fee (CRNF) and Surge CLIN reporting; provides estimates of usage to the Government for travel and material budgets
  • Supports O&M and Mod PMs on various program related items as needed (ex: PWS revisions, Mod proposal development/review, CBA Adjustment data gather, etc.)
  • Other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS

  • Bachelor's Degree in business, operations management, or in a related field or an equivalent combination of education and related experience.
  • Minimum 2+ years of experience in project oversight, analysis and/or administration
  • Proficiency in Microsoft Office Products: Windows, Word, Excel, Project and Power Point
  • Good verbal, written, and interpersonal skills
  • Able to handle multiple tasks concurrently
  • Attention to detail and follow through is imperative
  • Must be able to travel and work flexible hours and overtime, including occasional weekends
  • Must be familiar with all office equipment such as: fax machine, copy machine, and printer
  • Must be detail oriented and highly organized
  • Customer service skills and assertiveness to deal diplomatically with employees at all levels
  • Attentiveness to deadlines and the ability to prioritize in a fast-paced environment
  • Must be able to work with minimal supervision

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

  • Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you'd like more information about your EEO rights as an applicant under the law, please click here Know Your Rights: Workplace Discrimination is Illegal.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Employment Opportunity

At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we're proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.