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Facility Coordinators
4 months ago
Description:
The role requires the ability to create requisitions with three back up bids and monitor the account approval process to completion of a blanket purchase order. Understand the federally funded purchasing process. Work with Concur for credit card expenses and have good record keeping.
– Maintain the financial administration of the department includes creating raising purchase orders with three back up bids, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping.
– Assist with third party supplier / contractors, monitoring performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), including attending monthly finance review meetings.
– Support the Facilities department in delivering a consistent and efficient service across the site(s) including ensuring that all orders are delivered, and invoicing is up to date and that any remedial works(s) are undertaken quickly.
– Ensure that supplier and contractor vetting, Risk Assessments, Method Statements (RAMS), Permit to Work and Construction Design Management (CDM) processes are always used and are fit for purpose.
– Provide other administrative and operational/coordination support to the Chief Administrative Officer and Director of Facilities, to other staff within the department, facility, and maintenance team and in other departments as and when requested.
– Production of monthly reports identifying performance against agreed targets and budgets.
– To maintain internal systems and workflow and advise Facilities Team on Administrative best practice
– Reports – preparation of a variety of management reports and electronic presentations including overall design and manipulation and extraction of data.
– Maintain both soft and hard filing systems, ensuring consistency and support management team where required.
Skills:
communication and people skills, inventory planning, Inventory
Top Skills Details:
communication and people skills
Additional Skills & Qualifications:
– Proficient in Math and Business Communications
– IOSH Managing Safely desirable
– Business administration is desirable.
– Financial administration experience including raising purchase orders and reconciling invoices
– Experience managing and monitoring FM contracts
– Experience working with and supervising contractors and suppliers
Experience Level:
Entry Level
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At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
