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Events Assistant

4 months ago

Boston, Massachusetts, United States The Boston Consulting Group Full time

WHAT YOU'LL DO

The Events Assistant supports the administrative needs of the events and office experience team, primarily by assisting in the organization of internal onsite and offsite affiliation events.

This role will be responsible for implementing the strategies set forth by the Events Manager. This role seeks a creative and sophisticated thinker, and a highly organized individual with great communication skills, responsible for helping us to execute everything from staff-wide offsite events to smaller cohort gatherings, including but not limited to: annual holiday party, summer retreat, offsite meetings, holiday dinners, cohort events, in-house celebrations events, and social impact events and projects In conjunction with the team and office leadership, this role implements initiatives to promote greater sense of community



YOU'RE GOOD AT

This role will be good at building relationships, and employing a consultative approach with the Events Manager and team using context clues and background knowledge. This individual will be a great communicator, both written and verbal, as our team is highly collaborative. You're good at problem solving, organization, being a flexible team player, and have excellent attention to detail while managing multiple priorities in a challenging, fast paced environment.

Administrative Support

  • Actively manages and updates the calendars for the events team
  • Manages and upkeeps the Events email inbox, responding to email inquiries from employees and vendors
  • Schedules room bookings, guest access and identifies potential booking conflicts; proactively communicates with Concierge on finding solutions
  • Processes vendor invoices on a timely basis
  • Maintains event spreadsheets and resource documents
  • Organizes event supplies and inventory
  • Drafts PowerPoint presentations to market events and projects
  • Make and set up name tags, meeting materials, etc.

Events

  • Coordinates event logistics including sourcing venues, initiating contracts, drafting communications and invitations, managing RSVPS, onsite event support.
  • Schedules and organizes internal onsite events and meetings planned by the Events Team, and serves as liaison to staff members needing assistance and direction with planning their events onsite.
  • Draft and post internal social media content to drive office engagement
  • Support Events Team in local marketing initiatives
  • Suggest and solicit creative and new ideas, from events to engagement programs, to keep our affiliation program fresh and motivating
  • Acts as a liaison between Concierge, catering and IT for in-house events, including room reservations, security lists, catering orders.
  • Assist with budget estimates and options to ensure events remain within budget guidelines
  • Acts as a point of contact with vendors


YOU BRING (EXPERIENCE & QUALIFICATIONS)

  • College degree preferred
  • 0-3 years of events or general business experience
  • Administrative experience required
  • Computer proficiency: Microsoft Word, Excel, Power Point, Photoshop or InDesign
  • Experience with Slack, Canva, Trello helpful

Additional Requirements:

  • Some local travel required
  • Extended hours will be required during peak demand season and events


YOU'LL WORK WITH

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.