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Accountant
4 months ago
Job Description
Accountant AP)
Job Summary
Towson University (TU) is one of the nation's top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community.
This Accountant is responsible for the cash, payroll, working fund, and petty cash reconciliations within the University, while correcting journal entries and working with deposit areas, bank, and other departments to resolve issues. This position is responsible for Procard review process and must identify and post all R*Stars payments. While coordinating of all Working Fund requests, this position is also required to perform interim and year end accruals, and deferrals entries, and related Financial Statement schedules. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.
Responsibilities and Duties
Cash deposits: Download banking information for the previous day's deposits and reconcile it with the data in the Deposit Management System. Investigate and resolve any discrepancies, then ensure accurate posting of cash to the General Ledger. Coordinate with the bank to address cash discrepancies and monitor the timely deposit of cash by the armored car service. Prepare related financial statement schedules for year-end and provide supporting documentation to both internal and external auditors.
Reconciliations: Responsible for reconciling cash, petty cash, payroll, and working funds. Complete and submit calendar-year all working fund reconciliations to the General Accounting Division (GAD). Investigate and resolve issues with outstanding items, preparing the necessary journal entries. Conduct an annual audit of campus petty cash and change funds to ensure proper record-keeping and security measures. Offer recommendations for improvements or reallocate funds if required.
Procard review: Works directly with Procard Administrator to update business processes and alerts them to seriously deficient cardholder records or purchases. Conduct detailed analyses of Procard activities by reviewing backup documentation and verifying compliance with university policies. Provide corrective action recommendations for non-compliant purchases or deficient cardholder records.
Composition of Funds: Review and analyze monthly bank reconciliations for all Working Funds, ensuring they align with Stratus advances. At year-end, gather information from each Working Fund about unclaimed checks that are over two years old, prepare the required letter and list of uncashed checks, and submit them to the State Treasurer's Office(STO).
Review and process R*Stars entries from HX file and Daily Fax Wires-Review the daily HX file and Daily Wires to ensure proper accounting for a variety of State transactions. Communicate with campus departments to assign the correct departments for interagency transactions.
Financial Statements - Responsible for preparing and reviewing financial statements, including compiling, researching, and analyzing the relevant data. Prepare journal entries for accruals and complete financial schedules. Assist with the implementation of any new GASB requirements.
Interim and Year End Entries– This position plays a crucial role in managing the year-end and interim financial processes, focusing on accrual and deferral entries. It requires thorough accounting knowledge and a meticulous approach to ensure accuracy. Additionally, the role involves extensive communication with various campus stakeholders, necessitating strong interpersonal and communication skills to foster effective collaboration and understanding of financial protocols. This position not only manages technical financial tasks but also acts as a bridge between financial operations and campus departments, providing guidance and support in all matters related to accruals and deferrals.
Special projects or work assignments.
Qualifications and Skills
Bachelor's Degree and two years of related experience.
This position is required to understand business processes, accounting knowledge regarding Generally accepted Accounting Principles and the ability to make decisions based on data research. The ability to perform and apply accounting rules, and an understanding of procurement processes related to the PCard are needed to perform these duties. Must understand financial statement preparation and have technical and analytical skills. Good communication skills, both verbal and written, are essential to team efforts and working with internal and external entities.
Preference would be PeopleSoft and Oracle experience and knowledge of R*Stars, State of Maryland accounting system.
Salary and Benefits
Salary starting at $60K , salary commensurate on experience, and full University benefits that include 22 days of annual leave, up to 15 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission.
