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Senior Administrative Coordinator
3 months ago
Regeneron's Global Patient Safety department is seeking a highly motivated, self-starter to provide administrative support and coordination to Senior Vice President and Senior Staff. This role will require knowledge of company practices and procedures, problem solving, being trustworthy and consistently exercise considerable judgement and initiative. General responsibilities include calendar management, managing meeting invites and logistics, coordinating travel, processing expenses, and technical support.
A typical day in this role may include:
On behalf of the SVP and the leadership team, proactively managing calendars using thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders to handle all meeting logistics with a larger scope and greater impact if errors in scheduling occur. Fully responsible for execution of internal meetings and the weekly LT agenda with the chief of staff. Acts as the contact for external meetings and is responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit. Anticipate and make recommendations for catering for meetings and events scheduled over meal periods. Connects with the accurate departments to share findings and may work with teams on acquiring new solutions. Actively manages department contact lists/org charts while providing updates on department pages. Takes the lead on the preparation and assimilation for new employees within the department(s), including coordination with IT, Facilities, and Procurement. Implements a highly organized and efficient administrative workflow, Identifying, developing and/or supporting administrative process improvements. Proactively works collaboratively with other administrative coordinators to ensure coverage at all times.This Role Might Be For You If: You are a collaborative teammate with proficient written and verbal communication skills, actively listens and builds relationships, demonstrates effective customer service, exhibits high attention to detail, has ability to interact with all levels of employees and maintain confidentiality. You demonstrate strong initiative and drive to complete tasks, enjoy working independently and within teams on multiple tasks or projects simultaneously. You anticipate and proactively adjust for challenges and roadblocks, understanding how/when to provide feedback and when to escalate to the right people. You are proficient in MS Office and have experience with SharePoint, Concur and teleconference systems with ability to learn new technologies quickly and easily.In order to be considered qualified for this role: The candidate must have a minimum of an Associate or BS/BA degree. BS with a degree in a technical field is preferred. Minimum of 4-6+ years of relevant administrative experience and/or training in a fast-paced environment. This role requires the individual to be fully onsite. Does this sound like you? Apply now to take your first step towards living the Regeneron Way We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business. For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location. Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc. Salary Range (hourly)$ $51.15
