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Project Specialist

4 months ago

Mission Viejo, California, United States South Orange County Community College District Full time

Title:

Project Specialist (DS - Fiscal Services)

Job Category:

NBU
Job Opening Date:

February 28, 2024

Job Closing Date:

June 30, 2024

Locations:

District Services

Department:

Pay Grade, for more information click on this link:

Pay Type:

Hourly

Hours Per Week:

0

Job Description:

Project:
Accounting support for 1098-T's, accounts payable, and year-end close.

Project Duration:
March 2024-August 2024

Job description:

Review vendor statements, sort accounts payable Outlook mailbox, support accounts payable processing, assist with 1098-T inquiries, assist with account reconciliations (this is an example of duties plus additional projects as appropriate).


Additional Information:
$25.00/hr

Up to 25 hours per week

Schedule TBD

On-site only


This position is a short-term, temporary, hourly, Non-Bargaining Unit (
NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30).

The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice.

This recruitment will remain open until filled or withdrawn.

Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password.

Please do not call the Human Resources Office regarding the status of your application.


Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process.

The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received.

Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment.

Short term, non-bargaining unit (
NBU) positions may only be used on an intermittent/seasonal basis. Ed.

Code sect states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.

"

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.

Inclusion, Diversity, and Equity:


The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe.

Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.


Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community.

When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners.

In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.

Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling or sending an e-mail to .


NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary
NBU employee. Employment will be on an "if and as needed" basis, as determined by the District.
NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation.
NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

Worksite:
NBU employees are limited to working in a single position in one department/site

Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of
NBU employees to include the number of days and hours worked per week and the start and stop times.

160-day restriction:
NBU employees will not work more than 160 days (in any combination of
NBU positions) no matter how many hours per day they work.

Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month.
NBU employees are paid on the 10th of the following month.

Ex:
Pay Period 01/15/23 through 02/14/23 will be paid on March 10th.

California Sick leave :

NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all
NBU new hires during the onboarding process.

Retirement information:
NBU employees may not work more than 960 hours from July 1st-June 30th.
NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ
NBU employees for more than 1,000 hours during any fiscal year.

Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic.

Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics.

Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information.

Mandated reporter: Child Abuse and

Neglect Reporting:

The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred.

Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).

Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at or Paper copies are available in Human Resources upon request.

Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.

Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites.

SPECIAL COVID-19

NOTICE:


Interviews may be held in-person (following all necessary precautions) or in a virtual format.

Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work.

Thank you for your continued interest in working at the SOCCCD.


The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves.

More information can be found on our District website by visiting .



NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:


The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

SOCCCD will not sponsor any visa applications.



DISABILITY ACCOMMODATIONS:


If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling or sending an e-mail to .



CAMPUS CRIME AND SAFETY AWARENESS:


Information regarding campus crime and safety awareness can be found at or Paper copies are available in the District Human Resources (DHR) office upon request.



PLEASE NOTE:


A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement.

Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member.

Please contact CalPERS for additional information regarding your retirement status.


Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT

OPPORTUNITY:


The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe.

Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.



Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community.

When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners.

In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.



SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.