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Transactions Administrative Assistant

4 months ago

Rosemont, Illinois, United States Colliers International Full time

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

**This position is a hybrid role based out of our Rosemont, IL office**

About you

As a Transaction Administrator, you will be supporting our US markets, fostering relationships with key partners and providing financial clerical support. In addition, you will have a level of involvement with accounts payable and other accounting duties as assigned.

The Deal Administration team provides support services directly related to processing sale and lease transactions, including processing deal transactions, assigning deal numbers, updating database, verifying data, invoicing, preparing deposits, managing, identifying and correcting deficiencies in both the process and data, communicating and responding to manager and sales staff inquires in a professional and timely manner.

In this role, you will...

  • Be responsible for processing all deal related information submitted by the brokers using our Deal Tracking System
  • Ensure compliance with company revenue/cash processing policies
  • Obtain and review deal documentation to ensure SOX compliance for revenue recognition
  • Manage accounts receivables, including re-invoicing, coordination with brokers, phone contacts with clients, adjustments
  • Ensure that all deal files are in line with corporate and auditor's guidelines

What you'll bring

  • At least 1-3 years in an administrative or transactional experience
  • Experience with data entry for invoicing or deposits
  • Experience in the commercial real estate industry and/or a sales environment is desired
  • Demonstrated ability to form professional, supportive relationships including strong communication and conflict resolution skills
  • Strong detail orientation along with problem solving skills and the ability to function efficiently in a fast-paced environment with a positive attitude
  • Advanced skills and experience in MS Office (Excel)

Bonus skills and experience

  • Strong analytical and problem-solving skills
  • General Accounting/ Accounts Payable experience
  • Knowledge of Microsoft AX software

#LI-AS1

#LI-Hybrid

Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at