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Interagency Collaboration Assistant

4 months ago

Baltimore, Maryland, United States State of Maryland - MSDE - Deputy for Teaching and Learning Full time

Introduction

\r
The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and�career success in the 21st century. With excellent stewardship from our�divisions, we oversee State and federal programs that support the needs of�a diverse population – students, teachers, principals, and other educators�throughout Maryland.\r
**This recruitment is limited to current State of Maryland\r
MSDE employees. **\r

GRADE

State of Maryland Salary\r
Grade�11\r

LOCATION OF POSITION

Nancy Grasmick Building\r
200 W. Baltimore St., Baltimore MD\r

Main Purpose of Job

The purpose of this position is to perform a variety of administrative, secretarial, and clerical duties of the Branch - facilitating management details for the Branch Chief and Section Chiefs of the Interagency Collaboration Branch. This individual must demonstrate good public relations skills and possess competencies in organization, data collection, and communication (verbal and written).\r

POSITION DUTIES

\r
Prepares for approval, individual correspondence as directed by supervisor and staff\r
specialists. Documents include, but are not limited to, memorandums, charts,\r
and tables (including pivot tables), emails, and Statewide reports. Examines and verifies reports\r
and correspondence for completeness, propriety, adequacy, and accuracy.\r
Proofreads draft and final copies of documents for errors in spelling, grammar,\r
punctuation, and format.\r
\r
Secure venues for meetings\r
and trainings. Implements duplication, assembly, and presentation of materials\r
for attendees.\r
\r
Manages collection and review of time-reporting\r
documents for staff, consultants, and contractors.\r
\r
Conducts research on related topics involving special\r
education services, waivers, interagency collaboration.\r
\r
Responsible for working independently on clerical\r
tasks, following oral and written instructions containing technical and\r
numerical content.\r
Answers phone inquiries from local education agencies,\r
special education directors, public agencies and parents, Autism Waiver\r
Providers, Service Coordinators, Medical Assistance Providers, and other\r
partners.��\r
Conveys\r
messages to supervisors requiring their specific attention. Exercises\r
discretion regarding what information may\r
be released or must be referred to a supervisor while maintaining\r
a high degree of discretion at all times in the securing and releasing of\r
information.\r
Contributes to maintaining database for the Autism\r
Waiver, and associated information data systems\r
including the Individual Plan of Care.�\r
Independently initiates referrals to staff Specialists\r
from parents and provides technical\r
assistance in a customer friendly\r
and efficient manner. Expedites a response to any high priority inquiry.�\r
Arrange travel and itinerary for meetings, conferences\r
and other functions as requested by supervisor\r
and staff. Proof and process,\r
leave requests, invoices, purchase orders,\r
expense reimbursements, credit card reconciliation, etc. Prepare\r
out-of-state travel requests.�\r
Develops and maintains\r
a database of frequently used contact information for individuals and pertinent\r
outside agencies for use by the Branch.��\r
Maintains mailing\r
lists and directories for Section staff,\r
local education agency personnel, committees and groups\r
that relate to the work of the Branch.\r
\r

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. \r
Experience: Four years performing secretarial work or clerical work involving typing duties. \r
Notes: \r
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. \r
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. \r
3.�Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.\r
\r

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.\r
\r
\r
\r
Experience with Microsoft Suite, Google Suite, and SmartSheets\r
Experience with document management (filing, scanning, cataloging)\r
Data management experience\r
One year of experience with Call Center Customer Service\r
\r
\r

LIMITATIONS ON SELECTION

**This recruitment is limited to current State of Maryland\r
MSDE employees. **\r

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on�a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position. \r

SELECTION PROCESS

Please make sure that you provide sufficient\r
information on your application to show that you meet the qualifications for\r
this recruitment. All information concerning your qualifications must be\r
submitted by the closing date.�We will not consider the information\r
submitted after this date.�Successful candidates will be ranked as Best\r
Qualified, Better Qualified, or Qualified and placed on the�eligible\r
(employment) list for at least one year. The selected candidate will be subject\r
to a criminal history background check as the final step in the selection\r
process.�Please do not put 'See Resume'�in the job duties section of your application and or\r
supplemental questionnaire.��Your application will be considered\r
incomplete. Incomplete applications will not be considered.�\r

BENEFITS

STATE OF MARYLAND BENEFITS\r
�\r

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online�application for employment. The application must clearly demonstrate that�the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained�from the link below and be faxed to or mailed to MSDE Office�of Human Resources, C/o Marcia Cooper Stokes 200 W. Baltimore Street, Baltimore, MD If there�is a supplemental questionnaire, this must be completed and sent in with�your paper application, if you are unable to apply online.\r
\r
All application materials must be received in our office by the closing�date. Postmarks will not be accepted. Applications must be complete to be�considered including all related job duties, even if those are also listed�on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the�address listed.\r
\r
Inquiries can be made to , TDD Appropriate�accommodations can be made for individuals with disabilities.\r
\r
If you have difficulty with your user account or have general questions�about this online application system, please contact the MD Department of�Budget and Management, Recruitment and Examination Division at� TTY Users: Call via Maryland Relay.\r
\r
Proof of eligibility to work is required in compliance with the Immigration�Reform and Control Act. Any misrepresentation of academic or experience�requirements for this position may result in non-selection or termination�of employment.\r
\r
As an equal opportunity employer, Maryland is committed to recruiting,�retaining and promoting employees who are reflective of the State's�diversity. People with disabilities and bilingual candidates are encouraged�to apply.\r
\r
We thank our Veterans for their service to our country.\r