Executive Administrative Assistant

3 weeks ago

San Francisco, United States Perfect Timing Personnel Services, Inc. Full time

Executive Assistant, Nonprofit - Temp to Hire - San Francisco - $100k - $115k


Serving residents throughout Bay Area and offering programs that support youth to seniors, this nonprofit is one of the most established and well regarded human service agencies in the Bay Area. In this position supporting Executive Leadership, Board Leaders, and Board Committee Members, you will be at the heart of it all, making an impact in a measurable and meaningful way.


Organized, efficient, detail oriented, and self-managing, you will report to the Executive Director and Associate Executive Director. Upholding the highest level of integrity, you pride yourself on your tact, diplomacy and well-honed communication skills. Self-assured, proactive and discerning, you understand the subtle nuances of an organization and maintaining the highest level of confidentiality.


  • Location: 100% onsite in San Francisco, near MUNI
  • Schedule: Monday through Friday, 8:30am to 5pm


You will:


  • Serve as the primary point of contact for the Executive Director (ED) and Associate Executive Director (AED), managing inquiries, facilitating information flow, and representing executive leadership professionally.
  • Efficiently manage calendars, coordinate meetings, and prioritize appointments for the ED and AED, ensuring seamless operations.
  • Provide proactive support to executive leadership, identifying potential issues and proposing solutions to maintain commitments and mitigate risks.
  • Collaborate closely with the AED to oversee internal and external projects, occasionally serving as project manager, ensuring timely progress and documentation.
  • Draft and edit correspondence, reports, and communications on behalf of the ED and AED, maintaining confidentiality and accuracy.
  • Act as liaison between executive leadership and Board of Directors, committees, and task forces, managing meeting logistics, preparing agendas, and documenting minutes.
  • Facilitate communication between lay leaders, committee members, and the executive office, fostering strong relationships and ensuring alignment on organizational goals.
  • Handle confidential HR documents and correspondence between HR Director and executive leadership, supporting employee performance reviews and onboarding processes.


You have:


  • Bachelor’s degree required, master's preferred.
  • Minimum five years of experience in executive-level or senior management support.
  • Strong organizational and analytical skills with meticulous attention to detail.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and adeptness with technology.
  • Excellent interpersonal skills with the ability to maintain confidentiality and exercise tact and diplomacy.
  • Demonstrated ability to work independently, prioritize tasks, and make informed decisions under minimal supervision.
  • Experience in community relations and public relations is advantageous.

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