Administrative Assistant

2 weeks ago

Creve Coeur, United States Ultimate Staffing Full time

Ultimate Staffing is seeking an experienced Admin Assistant.

General Application: This is a general application which allows candidates to submit a resume for review to be considered for possible future opportunities.

Do you have a background as an Administrative Assistant?

Work with the best staffing firm in St. Louis to help you find your next opportunity Ultimate Staffing is always seeking talented professionals to help support our clients' hiring needs whether they are contract, contract to hire, or direct hire.

The ideal candidate will possess an Associate's degree or higher and have a strong background in office administration. The Administrative Assistant will be responsible for providing comprehensive support to ensure efficient operation of the office. This role requires a professional with excellent communication skills, attention to detail, and the ability to manage multiple tasks effectively.

- Office Support:

- Maintain office supplies inventory by checking stock and ordering new supplies as needed.

- Organize and schedule appointments, meetings, and travel arrangements.

- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

- Administrative Support:

- Prepare and edit documents, reports, and presentations.

- Maintain filing systems, both electronic and physical, ensuring all records are up to date and easily accessible.

- Assist in the preparation of regularly scheduled reports.

- Customer Service:

- Greet and assist visitors in a professional and friendly manner.

- Respond to customer inquiries and provide information about the company's services.

- Data Management:

- Enter and update information into databases accurately.

- Generate reports and analyze data as required.

- Event Coordination:

- Assist in the planning and execution of company events and meetings.

- Coordinate logistics, including venue booking, catering, and equipment setup.

-Billing/Invoicing:

-Managed billing and invoicing, expense reports management, and AP/AR duties. Strong experience in MS Excel and QuickBooks.

Qualifications

- Education:

- Associate's degree or higher in Business Administration, Office Management, or a related field.

- Experience:

- Proven experience as an Administrative Assistant, Office Administrator, or similar role.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Skills:

- Excellent written and verbal communication skills.

- Strong organizational and time-management abilities.

- Ability to prioritize tasks and manage multiple projects simultaneously.

- Detail-oriented with a high degree of accuracy.

- Strong problem-solving skills and a proactive approach to tasks.

- Other Requirements:

- Ability to handle confidential information with discretion.

- Professional demeanor and strong interpersonal skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Administrative Assistant

    2 weeks ago

    Creve Coeur, United States Ultimate Staffing Services Full time

    Ultimate Staffing is seeking an experienced Admin Assistant. General Application: This is a general application which allows candidates to submit a resume for review to be considered for possible future opportunities. Do you have a background as an Administrative Assistant, Business Operations, Administrative, Staffing, Office Administrator, Admin...

  • Administrative Assistant

    2 weeks ago

    Creve Coeur, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionUltimate Staffing is seeking an experienced Admin Assistant.General Application: This is a general application which allows candidates to submit a resume for review to be considered for possible future opportunities. Do you have a background as an Administrative Assistant? Work with the best staffing firm in St. Louis to help...

  • Systems Administrator

    2 weeks ago

    Creve Coeur, United States MGM Healthcare Full time

    MGM Healthcare provides rehabilitation, skilled nursing, long-term care, assisted living, and independent living centers in Iowa, Missouri and Oklahoma. Our centers provide on-site therapy and rehabilitation services - using the latest equipment and techniques - that run the gamut from physical and occupational therapy to special memory units and respite...

  • Administrative Assistant I

    6 days ago

    Creve Coeur, United States Mercy Full time

    We're a Little Different Our mission is clear. We bring to life a healing ministry through our compassionate care and exceptional service. At Mercy, we believe in careers that match the unique gifts of unique individuals - careers that not only make the most of your skills and talents, but also your heart. Join us and discover why Modern Healthcare Magazine...

  • Certified Medication Assistant, Assisted Living

    1 month ago

    Creve Coeur, United States Creve Coeur Assisted Living and Memory Care Full time

    Company DescriptionAt Spectrum Retirement Communities we believe in living without limits, in aging fearlessly, and in sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If the chapters of your life story include caring for others and a dedicated work ethic, then we need you!Job DescriptionStarting Salary: $16.27 an hour....

  • Retail Assistant Manager

    7 days ago

    Creve Coeur, United States FedEx Office Full time

    POSITION SUMMARY: Leads a store business unit, focusing on creating a consistent and positive customer experience. Assists in the supervision and oversight of all team members and business operations, monitoring and facilitating all production and retail processes, pick-up and delivery, shipping and quality control processes. Manages store in the absence...

  • Executive Support Specialist

    1 week ago

    Creve Coeur, Missouri, United States Ultimate Staffing Services Full time

    We are seeking an experienced Administrative Assistant to join our team at Ultimate Staffing Services. As an Executive Support Specialist, you will play a crucial role in ensuring the smooth day-to-day operations of our organization.• Salary: $45,000 - $60,000 per yearThe ideal candidate will have a strong background in administrative support, with...

  • Operations Coordinator

    7 days ago

    Creve Coeur, Missouri, United States Ultimate Staffing Services Full time

    **Company Overview:** Ultimate Staffing Services is a reputable staffing agency dedicated to providing top talent to various industries. We're seeking an experienced Administrative Support Specialist to join our team.**Salary:** $45,000 - $55,000 per annum**Job Description:** As an Administrative Support Specialist, you will be responsible for providing...

  • MRI Technologist

    1 month ago

    Creve Coeur, United States Mercy Full time

    We’re a Little Different Our mission is clear. We bring to life a healing ministry through our compassionate care and exceptional service. At Mercy, we believe in careers that match the unique gifts of unique individuals – careers that not only make the most of your skills and talents, but also your heart. Join us and discover why Modern Healthcare...

  • IT Infrastructure Specialist

    1 week ago

    Creve Coeur, Missouri, United States MGM Healthcare Full time

    Job Summary:MGM Healthcare is seeking a highly skilled Systems Administrator to join our team. As a key member of our IT department, you will be responsible for the effective provisioning, installation, configuration, operation, and maintenance of systems hardware, software, and related infrastructure.Key Responsibilities:Install, configure, and maintain...

  • Bethesda Health | Healthcare Practical Nurse | creve coeur, mo

    2 weeks ago

    creve coeur, United States Bethesda Health Full time

    Healthcare Practical Nurse at Bethesda Health summary: The Healthcare Practical Nurse at Bethesda provides essential nursing care, including patient assessments, medication administration, and documentation of interventions. They play a pivotal role in the care planning process, collaborating with interdisciplinary teams to ensure resident needs are met...

  • Wound Care Program Manager, RN

    4 weeks ago

    creve coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others.As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...

  • Program Manager

    3 weeks ago

    creve coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others.As a team member at Bethesda, you‘ll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay.Medical, dental, vision, prescription, and life insurance...

  • Wound Care Program Manager, RN

    4 weeks ago

    Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...

  • Wound Care Program Manager, RN

    4 weeks ago

    Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...

  • Wound Care Program Manager, RN

    4 weeks ago

    Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...

  • Wellness Nurse LPN

    1 month ago

    Creve Coeur, United States Creve Coeur Assisted Living and Memory Care Full time

    Company DescriptionAt Spectrum Retirement Communities we believe in living without limits, in aging fearlessly, and in sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If the chapters of your life story include caring for others and a dedicated work ethic, then we need you!Job DescriptionSchedule: Full Time and Part Time,...

  • Bethesda Health | RN Specialist | creve coeur, mo

    3 weeks ago

    creve coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others.As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...

  • RN Specialist

    3 weeks ago

    Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...

  • RN Specialist

    3 weeks ago

    Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...