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Receptionist / Office Administrator

3 months ago

San Jose, United States Ultimate Staffing Full time

Ultimate Staffing is looking for a Receptionist to support a leading skin care company in San Jose, CA

Schedule: Mon-Fri 8am-5pm

Location: San Jose, CA

Length: Contract-to-hire

Pay: $22-$23/hr

Title: Receptionist - Office Assistant

Function: Answers incoming calls, directs calls to the proper person, filing invoices, and greet/sign-in visitors. Ensure the office facility responsibilities are fulfilled as listed below and support departments across the organization as requested.

Reports to: Sr. Director of Human Resources

Essential Duties and Responsibilities: Duties include the following (other duties may be assigned)

Receptionist:

* Answers and transfer incoming calls

* Order: business cards, name badges, name plates and rep bag

* Maintain inventory spreadsheet for business cards, name badges, rep bags

* Process outgoing mail with postage machine

* Manage postage machine funds

* Manage Data Safe schedule

* Greet and sign-in temps and visitors

* Assist other department with projects as needed

* Maintains front desk tidiness

* Maintain conference rooms

Office Assistant:

* Order office supplies and maintain supply rooms

* Set up new employee work area

* Maintain coffee and vending machines (order coffee)

* Monitor and maintain break room, executive kitchen and restrooms

* Order bi-monthly lunches

* Works with accounting to ensure all credit card purchases receipts are accounted for

* Ensures First Aid Kits are kept in-stock

* Assist with set-up and clean up for HR Events

* Maintains water coolers company wide

* Operates/ manages copier

* Manages copy work areas

Minimum Qualification and Experience:

2+ year of experience in a receptionist role. Excellent written and verbal skills are essential. Detail orientated and organize. Intermediate computer skills with Microsoft, Excel and filing experience. Must have the ability to learn to operate the receptionist desk and follow procedures. Superior communication skills are required. Must be able to multi-task, demonstrate high attention to details, and time management. Switchboard experience required. Punctuality and good attendance is a must. Work professionally as a team member in conjunction with other employees and departments

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.