Executive Support Specialist

2 weeks ago

Madison, United States TASC (Total Administrative Services Corporation) Full time

We are seeking an Executive Support Specialist to provide support to the Executive Vice President of Customer Care at TASC. The ES provides complex and diversified administrative support of a substantial and confidential nature to the executive and their functional area.

This is an exempt position-working core hours of Monday through Friday from 8:00 am to 5:00 pm with agreed upon extended hours as needed, earlier or later.


This position requires travel to our Madison, WI corporate office 4-6 times a month.


Position Responsibilities:

  • Provide advance level administrative support and assistance to your executive and their functional area.
  • Extensive calendar and time management by establishing priorities and identifying issues, and use independent judgement to keep the leader informed.
  • Organize and coordinate leadership meetings, which include agenda and material preparation, the capturing of action items, and extensive meeting minutes.
  • Action Item Management – Includes scheduling time for completion, delegation of duties, following up and progressing details on the executive’s behalf
  • Oversee management of small and well established projects.
  • Collaborate with leadership to coordinate, execute and maintain corporate initiatives, goals and objectives.
  • Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
  • Help to create an environment fostering trust, teamwork and confidentiality.


Who are you?

  • You exercise good judgement and perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
  • You pay exceptional attention to details and always produce quality work.
  • You are able to see the big picture and connect the dots of competing priorities.
  • You are cool under pressure and can manage competing deadlines in a fast-paced environment.
  • You always anticipate issues and follow up on requests with a proactive, problem-solving approach.
  • Your strong work ethic is evident in your highly organized weekly schedule
  • Your professional verbal and written communication skills enable to communicate effectively with leaders inside and outside the organization
  • You maintain confidentiality of sensitive information related to the company and its employees.


Qualified candidates will possess:

  • High-level proficiency with MS Office productivity tools, including all Microsoft applications, and possess an aptitude for learning new software and systems.
  • Minimum of an Associate degree, preferably in Business or Administration, or equivalent professional experience
  • Minimum 2 years professional experience in an administrative support position, preferably with experience as an Executive Assistant.
  • Qualified candidates should live within one hour of Madison, WI


Corporate Core Competencies:

  • Drive Action and Results

Take on new opportunities with enthusiasm

Achieve results even in tough circumstances

Take personal accountability for decisions and actions

  • Adapt to Change

Operate effectively when things are uncertain

Proactively acquire and evaluate information and adapt approach to match shifting demands and situations.

Rebound from setbacks

  • Embrace Innovation

Create new and better way to approach challenges and develop solutions

Learn through experimentation

Encourage feedback and seek opportunities to work better/smarter/faster

Show personal commitment and take action to continuously improve

  • Create Diversity and Foster Collaboration

Actively bring, seek, engage and honor diverse perspectives

Identify and address barriers to inclusion to ensure equity and center belonging

Work collaboratively and build partnerships to meet shared objectives

  • Executive Support Specialist

    3 days ago

    Madison, United States TASC (Total Administrative Services Corporation) Full time

    We are seeking an Executive Support Specialist to provide support to the Executive Vice President of Customer Care at TASC. The ES provides complex and diversified administrative support of a substantial and confidential nature to the executive and their functional area.This is an exempt position-working core hours of Monday through Friday from 8:00 am to...

  • Executive Support

    4 weeks ago

    Madison, United States TASC Full time

    JOB REQUIREMENTS: We are seeking an Executive Support Specialist to provide support to the Executive Vice President of Customer Care at TASC. The ES provides complex and diversified administrative support of a substantial and confidential nature to the executive and their functional area. This is an exempt position-working core hours of Monday through Friday...

  • Administrative Professional for Executive Support

    1 week ago

    Madison, Wisconsin, United States TASC Full time

    About TASCTASC is a dynamic organization seeking an experienced Executive Support Specialist. The ideal candidate will possess high-level administrative skills, excellent communication abilities, and the capacity to work in a fast-paced environment.Job Summary:The Executive Support Specialist will provide comprehensive support to the Executive Vice President...

  • Executive Support Specialist

    1 week ago

    Madison, New Jersey, United States OrganOx Full time

    About OrganOxWe are a commercial stage organ technology company committed to saving lives through innovation. As part of our ongoing expansion, we seek a skilled Executive Office Administrator to support our leadership team in Morristown, NJ.**Job Description**The Executive Office Administrator will provide high-level administrative support to the CCO and...

  • Business Support Specialist

    1 week ago

    Madison, Wisconsin, United States Universal Presentation Concepts Full time

    Job OverviewWe are seeking a highly skilled Business Support Specialist to join our executive leadership team at Universal Presentation Concepts (UPC). This is an exciting opportunity for a motivated individual to provide high-level administrative support and contribute to the success of our Madison, WI facility.The ideal candidate will possess strong...

  • Executive Support Specialist

    7 days ago

    Madison, Wisconsin, United States The QTI Group Full time

    We are seeking a sharp and organized Administrative Coordinator to join our team on a temp to hire basis at The QTI Group, located downtown Madison. This role offers a competitive salary of $25+/hr. based on experience.Key Responsibilities:As the primary point of contact for Administrative Division leaders and employees, you will respond to employee...

  • IT Support Specialist

    1 week ago

    Madison, Wisconsin, United States Certec Consulting Full time

    Certec Consulting Job Opportunity We are seeking a skilled IT Support Specialist to join our team at Certec Consulting in Madison, WI. This role offers an estimated hourly rate of $45-$55, based on industry standards and location considerations. About the Role: As an IT Support Specialist, you will provide first-level technical support for various hardware...

  • Radiology Travel Specialist

    1 week ago

    Madison, Wisconsin, United States Healthcare Support Full time

    We are seeking a highly skilled and dedicated Radiology Travel Specialist to join our team in Madison, Wisconsin.Job SummaryThis 13-week travel assignment offers an excellent opportunity for experienced professionals to showcase their expertise and skills while working with a reputable healthcare organization.About the Role:Specialty: CT...

  • Executive Culinary Specialist

    1 week ago

    Madison, Alabama, United States The Neighborhood At Madison Full time

    The Neighborhood at Madison is seeking an experienced Cook to join their culinary team.As an Executive Culinary Specialist, you will report directly to the Food and Beverage Director and be responsible for all food preparation to meet quality, quantity, and service schedule requirements. You will also manage food production in the absence of the Lead Cook or...

  • IT Support Specialist

    1 week ago

    Madison, Wisconsin, United States Computer Consultants International Full time

    About the RoleWe are seeking a highly skilled IT Support Specialist to join our team at Computer Consultants International. This full-time position plays a critical role in supporting education in Wisconsin by providing technical assistance to the Department of Public Instruction.

  • Administrative Support Professional

    1 week ago

    Madison, Wisconsin, United States Total Administrative Services Corporation Full time

    About This OpportunityWe are seeking an experienced Administrative Support Professional to serve as an Executive Assistant, providing high-level administrative support to the Executive Vice President of Customer Care at Total Administrative Services Corporation. This is an exempt position working core hours of Monday through Friday from 8:00 am to 5:00 pm...

  • Livestock Feed Production Specialist

    7 days ago

    Madison, Wisconsin, United States Executive Recruiting Consultants Full time

    Company OverviewOur client, a reputable facility in the Madison, WI area, is expanding its Feed Department and seeking a skilled Feed Specialist to join their team.

  • Nursing Support Specialist

    4 days ago

    Madison, Mississippi, United States Our Lady of the Lake Regional Medical Center Full time

    Job Description:Nursing Support SpecialistOverview:We are seeking a skilled and compassionate Nursing Support Specialist to join our team at Our Lady of the Lake Regional Medical Center. In this role, you will play a vital part in providing exceptional patient care and supporting our nursing staff.About the Job:The Nursing Support Specialist will be...

  • Executive Compensation Specialist

    1 week ago

    Madison, Wisconsin, United States American Family Insurance Full time

    About the RoleThis is a dynamic opportunity to join our team at American Family Insurance as an Executive Compensation Analyst. The selected candidate will be responsible for administering the company's executive compensation programs, ensuring alignment with industry best practices.Key Responsibilities:Administer and manage various aspects of executive...

  • Executive Compensation Specialist

    4 weeks ago

    Madison, Wisconsin, United States American Family Insurance Full time

    Job Summary: We are seeking a skilled Executive Compensation Analyst to administer our executive compensation programs, including base pay, short and long-term incentive plans, and quarterly and annual executive compensation statements.Main Responsibilities:Assist and administer executive compensation programs, including administration, communications,...

  • Diagnostic Imaging Specialist for Healthcare Facilities

    4 days ago

    Madison, Wisconsin, United States Healthcare Support Full time

    We are seeking a skilled Diagnostic Imaging Specialist to join our team at healthcare facilities in Madison, Wisconsin. As a member of our staff, you will be responsible for operating CT scanners and other imaging equipment to produce high-quality diagnostic images.Job RequirementsCertification as a CT Technologist is required13 weeks contract with 40 hours...

  • Marimba Specialist for Music Enthusiast

    4 days ago

    Madison, Wisconsin, United States Support Broker Services LLC Full time

    We are seeking a skilled Marimba Specialist to support a remarkable individual with autism in Madison, Wisconsin. This part-time position offers the chance to earn extra income while making a meaningful impact through music.About the Role:As a Marimba Specialist, you will have the privilege of working with a music prodigy who has autism. This role involves...

  • Technical Support Specialist

    7 days ago

    Madison, Wisconsin, United States Brooksource Full time

    **Job Title:** Technical Support SpecialistWe are seeking a highly skilled Technical Support Specialist to join our IT team at Brooksource. This role requires a strong understanding of IT systems, excellent problem-solving skills, and a commitment to delivering high-quality customer service.**Key Responsibilities:Provide first-level technical support to...

  • IT Support Specialist

    1 week ago

    Madison, Wisconsin, United States Army National Guard Units Full time

    Job OverviewThe Army National Guard Units is seeking a skilled IT Support Specialist to join their team. This role involves providing technical assistance and support to customers, ensuring seamless delivery of information technology services.About the JobSalary: $62,151 - $106,909 per yearThis position requires exceptional problem-solving skills,...

  • National Support Specialist

    2 months ago

    Madison, United States Seneca Resources Full time

    National Support SpecialistDuration: Contract to Hire Location: Huntsville, ALAre you a multitasker who enjoys problem-solving? Do you have high standards for accuracy and follow-through? If you’re always willing to help and thrive on delivering excellent service, then the National Support Specialist role might be for you!What You'll Be Doing:As a National...