Executive Assistant

1 week ago

Boston, United States Fanning Personnel Full time

Job Title: Executive Assistant

Location: Boston, MA


About the Company

Our client is a small, dynamic investment firm focused on managing investments for non-profit institutions. The firm is highly collaborative, driven by a commitment to putting clients first, doing the right thing, and fostering a fun, inclusive workplace. The firm is dedicated to building a diverse team where individuals share their unique perspectives and are motivated to succeed together.


Position Overview

Our client is seeking an experienced Executive Assistant to join their team. You will be a senior member of a four-person administrative group focused on teamwork, reliability, and meticulous attention to detail. The ideal candidate will have strong judgment, excellent time management skills, and the desire to contribute meaningfully to the team.


Key Responsibilities

  • Provide professional and personal administrative supp
  • Manage calendars, including scheduling internal and external meetings
  • Plan business travel and handle expense reimbursements
  • Assist with personal administrative tasks, such as booking personal travel and sourcing vendors for personal events
  • Organize company events, including firm-wide offsites
  • Support internal teams by taking ownership of compliance, accounting, and investment team tasks
  • Collaborate on ad-hoc administrative projects
  • Shared office management and administrative duties
  • Manage office, travel, and event vendors
  • Welcome guests and prepare for internal meetings
  • Order and stock office and kitchen supplies
  • Provide back-up support to the administrative team and contribute to team goals.


Qualifications

  • Bachelor's degree required
  • Excellent organizational skills, attention to detail, and ability to priorities
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint


If you are a proactive, detail-oriented individual looking to join a collaborative and fast-paced environment, we encourage you to apply

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