Office Manager

2 weeks ago


Alpharetta, United States Discover Staffing Full time

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Performs a wide variety of administrative and office support duties; investigate and answers complaints and aid in resolving operational and administrative problems; monitor calls received and route them to appropriate departments for action

• Receive and screen visitors and telephone calls requiring the use of judgment and the interpretation of policies, rules, and procedures;

• Maintains accurate and up-to-date files and records for assigned areas;

• Develops and monitors various logs, accounts, and files for current and accurate information;

• Develops, organizes, and maintains filing systems;

• Schedules appointments and maintains calendar of activities, meetings, and various events for assigned staff;

• Coordinates activities with other departments and outside agencies; organizes meetings by

notifying participants, making room arrangements, and preparing required informational materials;

• Makes travel arrangements as necessary;

• Types, formats, edits, revises, proofreads, and prints reports, correspondence, transcriptions, memoranda, agreements, agendas, contracts, other specialized materials ranging from routine to complex;

• Creates materials for presentations; composes correspondence, reports, and informational materials; proofreads documents for accuracy for compliance with policies and regulations;

• Supervises the purchasing of supplies and equipment;

• Facilitates requests and follow-up on building maintenance and custodial services;

• Performs routine preventive maintenance on all office machines;

• Maintains office supplies and inventories;

• Processes mail including receiving, sorting, and distributing incoming and outgoing correspondence;

• Assists Executive members as assigned.


EDUCATION AND OR EXPERIENCE:

• Associates degree in Office Administration or business-related field;

• Three (3) years secretarial or administrative experience.


ESSENTIAL SKILLS:

• Minimum typing skill of 50 wpm;

• Knowledge of Microsoft Office applications, with advanced expertise in Word, Excel & Microsoft Teams;

• Expertise with DocuSign and Adobe Acrobat Pro;

• Knowledge of office procedures, methods, and equipment;

• Must have thorough knowledge of proper phone etiquette, basic business letter writing, and administrative procedures affecting purchasing & inventory management;

• Must be a self-starter, with the ability to organize a daily workload by priorities:

• Ability to exercise good judgment in maintaining information, records, and report;

• Excellent proofreading skills;

• Exceptional verbal and written communication skills;

• Must possess exceptional organizational skills;

• Proactive approach to problem solving and the ability to meet deadlines in a fast-paced quickly changing environment;

• Ability to deal with all levels of personnel in a courteous and efficient manner;

• Ability to exercise discretion on confidential matters;

• Ability to establish and maintain effective working relationships with those contacted during work.


DESIRED CERTIFICATIONS:

Notary Public Job Type: Full-time

Job Type: Full-time

Expected hours: 40 per week

Benefits offered by company when permanent are:-

401(k), 401(k) matching, Dental insurance, Employee assistance program, Flexible spending account, Health insurance, Life insurance, Paid time off, Vision insurance

This is an in office position, working an 8 hour shift - Monday to Friday


Experience:

•Organizational skills: 3 years (Required)

•Phone etiquette: 1 year (Required)

•Administrative experience: 3 years (Required)

•Medical office management: 1 year (Required) Work Location: In person


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