Advertising Sales Assistant

3 days ago

Wailuku, United States Maui No Ka ‘Oi Magazine Full time

Company Description

Maui No Ka ‘Oi is an award-winning bimonthly magazine that celebrates the people, places, customs, cultures, events, and activities that have earned Maui the title of Best Island in the World. Our print edition delivers a wealth of stories written with an insider’s perspective and recognized by the Western Publishing Association as one of the best regional magazines west of the Mississippi.


Role Description: Advertising Sales Coordinator

We are seeking an enthusiastic and organized Advertising Sales Coordinator to support our sales team in delivering exceptional service to our advertising clients. This role is ideal for someone who is passionate about media, advertising, and sales, and eager to gain valuable experience in a fast-paced, creative environment.


Key Responsibilities

  • Assist the sales team with daily tasks, including preparing sales materials, presentations and proposals.
  • Coordinate with clients and internal teams to ensure smooth ad placements and campaign execution.
  • Maintain and update the client database, sales records, and contact lists.  
  • Prepare and manage insertion orders, contracts, and billing documents.  
  • Respond to client inquiries, provide excellent customer service, and address any issues or concerns.
  • Collaborate with the design and production teams to ensure all creative assets are delivered on time and meet specifications.
  • Run and analyze sales reports.
  • Perform administrative duties, such as scheduling meetings, managing calendars, and handling correspondence.
  • Set appointments with clients and prospects.
  • Compose sales and marketing letters and emails.
  • Monitor and respond to social media


Qualifications

  • Bachelor’s degree in marketing, business, communications, or a related field is preferred. 
  • 1-2 years of experience in a sales support, administrative, or customer service role, preferably in advertising, media, or marketing.
  • Excellent communication and interpersonal skills.
  • Strong organizational skills with a keen eye for detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM tools is a plus.
  • Ability to multitask and prioritize in a deadline-driven environment.
  • Self-motivated, proactive, and eager to learn. 
  • A team player with a positive attitude and a passion for sales and advertising.  


What We Offer

  • Competitive Salary: Based on experience and qualifications.
  • Benefits: Company-sponsored health insurance, SIMPLE IRA with company match, paid time off, and more.
  • Creative Environment: Work in a collaborative, creative environment where your ideas and designs are valued and have a direct impact.
  • Location: Enjoy the vibrant and scenic setting of Maui, Hawaii, with access to outdoor activities, a thriving arts scene, world-class restaurants and resorts, and a great quality of life.


How to Apply

If you are excited about the world of advertising and ready to support our sales team in driving success, we’d love to hear from you Please send your resume and a cover letter detailing your qualifications and interest in the role to careers@flagshippublishing.com

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