Team Coordinator

3 weeks ago


New York, United States Glocap Full time

Our client, a private foundation, is looking to hire a Team Coordinator to join their team. This role will provide administrative and project support as well as office management tasks. The ideal candidate will be a self-starter with strong organizational skills and the ability to multitask. This candidate should also be proactive in nature and detail oriented.


COMPANY: Family Office

POSITION: Team Coordinator

LOCATION: New York, NY (in office 2x week, and as needed to support office usage)

HOURS: 9:00AM - 5:00PM (hours may vary based on meetings and events)

COMPENSATION: $75-90K DOE + Benefits

BACHELOR’S DEGREE: Required


Responsibilities of the Team Coordinator:

-Administrative Support:

-Provide administrative support for board and senior staff including but not limited to calendaring, expenses, travel, and project coordination

-Provide support for team-wide meetings and events

-Office Management:

-Coordinate guest visits including handling registration with the building and greeting guests

-Manage conference rooms

-Manage mail

-Order and maintain office supplies

-Overall appearance of the office

-Be the main point of contact with building staff

-Tech Management:

-Ensure tech is working in all conference rooms

-Coordinate with IT teams on technology needs

-Copiers/printer

-Food Management:

-Manage drinks and snacks

-Office meal ordering

-Pantry maintenance

-Event Management:

-Coordinate events in the office (and on another floor)

-Support external events

-Vendor management:

-Includes being onsite for any vendor activity i.e. sprinkler, cleaning, Fire Department

-Ensure all inspections and maintenance is done

-Fire Department liaison


Requirements of the Team Coordinator:

-Bachelor’s degree required

-2-3 years of prior administrative experience

-Excellent verbal, written and interpersonal skills

-High level of organizational skills with strong attention to detail

-Ability to multi-task

-A track record of managing your own time and priorities

-Proficiency with Microsoft Office software (Outlook, Word, PowerPoint, Excel). General tech savviness required.

-A positive and engaging attitude

-Verification of identity, education, prior employment, and references may be required


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