Human Resources Coordinator

3 weeks ago

New York, United States Phaxis Full time

Excellent opportunity for an HR Coordinator interested in a broad human resources position. Reporting to the Director of Human Resources, the Human Resources Coordinator will be responsible for providing support to employees and the HR department. Assist in the daily operations and administration of new hires and terminations, company policies, benefits, compensation, retirement plans, etc. for approximately several hundred employees, across multiple states. Join a strong team of HR professionals and be part of a crucial role in keeping the company functioning effectively. Must be able to work independently, as well as take direction and can plan and follow through on all HR-related matters. The ideal candidate will be organized, meet deadlines, have a sense of urgency, be comfortable working in a fast-paced environment, and exercise a high level of discretion and confidentiality.



Essential Functions:


Employee Lifecycle Support:

  • Obtain appropriate approvals and paperwork for a new hire
  • Draft offer letters
  • Own the onboarding process (welcome the employee, verify onboarding paperwork, obtain credentials, Form I-9 completion, payroll setup, background checks, etc.) ensuring a positive employee experience
  • Own the termination process (Exit Interview, work with appropriate departments to terminate access, work with Payroll to ensure correct payment with the last check, request COBRA paperwork when appropriate)
  • Address employee inquiries and concerns related to onboarding/offboarding

Understand the credential creation and termination process for all temp/contract workers

File-keeping for all relevant employee updates

Track new hire/terminated employee data


Daily Operations:

  • Receive mail and respond accordingly to the requests/correspondence
  • Employee and independent contractor verifications
  • Communicate all payroll changes and calculations to the payroll department including pay changes, title changes, benefit deduction calculations, etc.
  • Assist other departments in various HR-related requests
  • Process garnishments as required
  • Assist employees with HR-related questions and concerns
  • Learn the company dynamic and be able to assist staff when necessary
  • Quarterly Newsletter – work with the HR team on content creation; collaborate with appropriate departments as needed


Benefits Support:

  • Setup and update the employee elections in ADP and the insurance portal as needed to ensure accurate record-keeping and proper deductions including enrollments, changes and terminations.
  • Support new and existing employees at the time of their eligibility through enrollment process, including answering questions and sending follow-up communications
  • Assist with maintaining 401K data, this includes eligible new enrollments, terminations and other updates
  • Assist with annual Open Enrollment, this includes answering employee questions and processing the elections made by the employees
  • Work with the insurance reps to resolve employees’ benefit issues
  • Become familiar with all the benefits offered to field employee questions appropriately


HRIS Management:

  • Understand the self-service options and point the employees in the right direction when making updates (address, direct deposit, tax documents, etc.)
  • Utilize reports to organize and prepare data for the purpose of analysis as directed
  • Work with ADP to resolve system issues when necessary
  • Assist employees with timecard management


Compliance:

  • Assist the team in gathering appropriate paperwork for annual audits to ensure data accuracy and compliance
  • Assist employees and managers in following the correct processes to ensure compliance
  • Always remain complaint with Sarbanes-Oxley Act (SOX)



Qualifications:

  • Bachelor’s degree in Human Resources, Business Administration, or a related field or equivalent work experience
  • 1+ years of experience in HR operations, HRIS administration, or a similar role
  • Must be highly disciplined, a self-starter, and can execute assignments independently
  • Excellent attention to detail, with a commitment to data accuracy, organizational and time management skills are a must
  • A team player with a strong work ethic, confidentiality, and an ability to communicate professionally in stressful situations
  • Must be able to take direction and constructive feedback well
  • Strong analytical and problem-solving skills
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Experience with ADP is preferred
  • Excellent communication and interpersonal skills

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