Administrative Assistant

2 weeks ago


Princeton, United States J & J Staffing Resources Full time

Our client, a prestigious organization located in Princeton, NJ, is seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join their team. The Administrative Assistant will collaborate with staff to undertake the work of administrative and operations support. The ideal candidate will have a strong background in accounting, excellent organizational skills, and a keen attention to detail.


This is a part-time, on site position.


Schedule: M-F, 8:30am-4:00pm. Expected 10-20 hours/week.


Pay Rate: $23-25/hr


Key Responsibilities:

  • Provide administrative support to the Senior Director, including bookkeeping functions such as QuickBooks entry of sales, deposits, bills, payments, account reconciliations, and payroll support.
  • Act as the main point of contact for external IT vendor, scheduling and facilitating their work.
  • Maintain records of software licensing and subscriptions, equipment inventory, and user data. Act as in-house tech support for staff for simple fixes.
  • Support organizational digital file systems, reorganizing as needed. Assist with document and report preparation. Assist in documenting standard operation procedures.
  • Maintain office supplies; manage catering for staff events; manage office equipment and support virtual office management ensuring all needs are met in staff home offices.
  • Participate in organization-wide fundraising events and efforts.
  • Other duties as assigned.

Qualifications:

  • 3-5 years bookkeeping experience.
  • 3-5 years accounts payable and accounts receivable experience.
  • 3-5 years administrative experience.
  • Proficiency in QuickBooks, MS Office Suite, especially in Excel, required.
  • Proficiency in Salesforce a plus.
  • Must be highly organized with exceptional attention to detail.
  • Strong verbal and written communication skills.
  • Strong analytical and problem-solving skills.
  • Ability to work independently and manage multiple tasks effectively.



  • Princeton, United States Addison Group Full time

    Job Title: Administrative AssistantLocation (city, state): Princeton, NJIndustry: ConsultingPay: $25-28HR About Our Client:Our client is a prominent consulting firm seeking a dedicated Administrative Assistant to enhance their team’s efficiency and support their operational needs.Job Description:Join a thriving consulting firm as an Administrative...


  • Princeton, United States Addison Group Full time

    Job Title: Administrative AssistantLocation (city, state): Princeton, NJIndustry: Professional ServicesPay: $22 - $25/hr (DOE)About Our Client:Our client, a leading corporate consulting firm, is seeking a skilled Administrative Assistant to support their dynamic team. This role requires a proactive individual with excellent organizational skills to manage...


  • Princeton, Missouri, United States Interactive Government Holdings Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented General Clerk II to join our team at Interactive Government Holdings, Inc. in Princeton, MO. As a General Clerk II, you will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to executive and field staff,...


  • Princeton, United States Aequor Full time

    Our client a specialty pharma company, focusing on drug discovery, preclinical research, and clinical development is seeking a contract Administrative Assistant for a 2–4-week contract. This is an opportunity to work with a great team and build experience within the pharmaceutical industry.Responsibilities:Be the first point of contact for the company and...


  • Princeton, New Jersey, United States Van Dyck Law Full time

    Job OverviewWe are seeking a highly skilled and detail-oriented administrative professional to support our team in the role of Administrative Assistant. This pivotal position involves serving as the primary point of contact for coordinating client intake appointments and providing exceptional support to attorneys and paralegals.Key ResponsibilitiesAssist...


  • Princeton, New Jersey, United States E-Zen Comp Full time

    Job DescriptionRole: Administrative AssistantLocation: Princeton, NJDuration: 5 MonthsDescription:This is a part-time position for the Princeton Office, requiring 4-5 hours of work per day for approximately 5 months. The successful candidate will be responsible for moving heavy items, setting up conference rooms, stocking supplies, and relieving the...


  • Princeton, United States Net2Source Inc. Full time

    Job Title: Administrative Assistant IILocation: Princeton, NJ 08540Duration: 12+ months Contract Primary Responsibilities Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences.Coordinates and manages calendars for assigned leaders.Manages travel arrangements for...


  • Princeton, United States Church & Dwight Company, Inc. Full time

    Calendar Management: Organize and manage the leadership calendar, coordinating internal and external meetings as needed. Travel Arrangements: Plan and coordinate travel for leadership team members, ensuring efficient and cost-effective arrangements. Administrative Assistant, Administrative, Project Management, Assistant, Skills, Microsoft, Business Services,...


  • Princeton, United States Princeton University Full time

    Overview About Princo Princo is widely recognized as an innovative leader in the investment management industry. We manage Princeton University’s $34 billion Endowment through a global network of top-tier investment firms that span both traditional and alternative asset classes such as public equities, private equity and venture capital, hedge funds and...


  • Princeton, New Jersey, United States Princeton University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support for events and faculty-related tasks at Princeton University.Key ResponsibilitiesManage all events, including planning, coordination, and executionProvide administrative support to faculty, including tasks associated with teaching and researchAssist...


  • Princeton, New Jersey, United States Princeton University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented administrative assistant to support the Events and Faculty Support team at Princeton University. The successful candidate will be responsible for planning and coordinating events, providing administrative support to faculty members, and managing departmental spaces and resources.Key...


  • Princeton, New Jersey, United States Adecco US, Inc. Full time

    Adecco US, Inc. is seeking an Administrative Assistant to provide comprehensive support to the department and management team.Key Responsibilities:Prepare and edit correspondence, reports, presentations, and other documents.Manage calendars, schedule appointments, and coordinate meetings.Oversee office operations and maintain office supplies and...


  • Princeton, Missouri, United States Interactive Government Holdings Inc Full time

    Job DescriptionInteractive Government Holdings, Inc. (IGH) is seeking a highly skilled and detail-oriented General Clerk II to join our team in Princeton, MO - USDA-NRCS. As a General Clerk II, you will provide administrative support to our executive and field staff, ensuring the smooth operation of our office.Key Responsibilities:Assist with conservation...


  • Princeton, New Jersey, United States Princeton University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented administrative assistant to support the Office of Population Research. The successful candidate will be responsible for planning and coordinating events, providing administrative support to faculty and staff, and managing the day-to-day operations of the office.Key ResponsibilitiesPlan and...

  • Flexible Assistant

    3 weeks ago


    Princeton, New Jersey, United States Wyndy LLC Full time

    We are seeking a highly adaptable and reliable individual to provide general assistance to our team at Wyndy LLC. This role offers a great opportunity to work in a dynamic and varied environment, supporting various tasks and projects.Key ResponsibilitiesProvide administrative support to the team in day-to-day operationsAssist with tasks such as data entry,...


  • Princeton, New Jersey, United States Princeton University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to the Office of Population Research (OPR) at Princeton University. The successful candidate will be responsible for planning and coordinating events, managing administrative tasks, and providing exceptional support to faculty and staff.Key...


  • Princeton, New Jersey, United States Stevens & Lee Full time

    Job OverviewAt Stevens & Lee, we are seeking a highly organized and detail-oriented Immigration Legal Assistant to support our Immigration Practice. As a key member of our administrative team, you will play a vital role in ensuring the efficient operation of our practice.ResponsibilitiesWork closely with the Immigration Practice Co-Chair and Manager to...


  • Princeton, United States Atrium Staffing Full time

    About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a dedicated nonprofit organization, passionate about making a...


  • Princeton, New Jersey, United States Stevens & Lee Full time

    Stevens & Lee: A Leader in Immigration LawAt Stevens & Lee, we are seeking a highly organized and detail-oriented Immigration Legal Assistant to join our team. As a key member of our administrative staff, you will provide critical support to our immigration practice group, ensuring the smooth operation of our daily activities.Key Responsibilities:Work...


  • Princeton, United States InsideHigherEd Full time

    OverviewThe Subcontracts Administrator (SA) will serve as a member of the team in the Office of Research and Project Administration (ORPA), reporting to the Subcontracts Manager, to provide timely, high quality, and coordinated research administrative services to University faculty and staff. The SA, as a member of the University’s central organization...