Project Coordinator

5 days ago

Chicago, United States Jenner & Block Full time

ABOUT JENNER & BLOCK

Jenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling sophisticated and high-profile corporate transactions. Its clients include Fortune 100 companies, technology companies, large privately held corporations, emerging companies, Native American tribes, and venture capital and private equity investors. The American Lawyer has recognized Jenner & Block as the No. 1 pro bono firm in the United States 10 times


POSITION OVERVIEW

Jenner & Block seeks a dynamic, motivated, and detail-oriented Project Coordinator to support the firm’s Chief of Talent and Strategy by providing executive, administrative and strategic support, including but not limited to, drafting messaging regarding firm strategy development and tracking the progression of project implementation; handling, proofreading, and producing correspondence, reports, and presentations; and ensuring project tasks and deliverables, as applicable, are executed in accordance with established project plans.


This position will work directly with the Chief of Talent and Strategy, as well as the team’s Project Manager, and will have significant interactions with lawyers, firm counsel, administrative, and firm leadership. This is a non-exempt position with normal hours of 8:45 a.m. - 5:15 p.m., Monday through Friday. Additional hours are expected, and subject to overtime.


This is an ideal entry-level role for individuals that seek an opportunity for exposure to firm business strategy development and legal matters at a high level. Successful applicants should demonstrate comfortability with increased levels of operational independence and decision making. The project coordinator will play a critical role in ensuring continued business excellence in all regards on behalf of the Chief of Talent and Strategy and team.


PRIMARY RESPONSIBILITIES

  • Detailed tracking and recording of strategy projects’ implementation and development through formal project management tools, such as Asana, and informally through independently created project management systems.
  • Drafting communications, including speeches and memos, to key firm members and providing input regarding tone, direction, and content.
  • Coordinating and managing special projects; driving the Chief of Talent and Strategy’s initiatives not directly handled by the Chair, COO or other Staff departments.
  • Creating project related organizational tools for the team and assisting with developing manageable project timelines.
  • Working with Marketing, Finance and Communications to execute on communication strategies and plans in support of initiatives consistent with firm leadership’s voice and tone.
  • Providing administrative support including managing calendars across multiple time zones and planning and coordinating meetings.
  • Creating, formatting, and proofreading correspondence, presentations, reports, and spreadsheets.
  • Coordinate with all firm departments to ensure project tasks and milestones are tracked, organized, and completed.
  • Develop and maintain a broad and deep knowledge of law firm practices, processes, and protocol.



KEY EXPERIENCE AND SKILLS

  • Strong academic credentials and undergraduate degree in a writing heavy field.
  • Strong interest in the legal industry and business strategy development practices.
  • Highly motivated self-starter requiring minimal supervision.
  • Ability to work independently and multitask in a fluid environment across diverse teams in a large organizational infrastructure.
  • Excellent verbal and written communications skills with all levels in the firm, demonstrating an ability to adapt tone to clearly articulate concepts and direction.
  • Strong organizational, prioritization, and multitasking skills required to handle concurrent projects and tasks.
  • Strong initiative and desire to learn.
  • Comfortable and experienced with running Zoom meetings that involve sharing your screen, breakout rooms, and polls.
  • Must be results-oriented, dependable, adhere to established time commitments, and demonstrate strong customer service attributes.
  • High emotional intelligence with the ability to navigate in a political work environment when dealing with senior level leaders and partners.
  • Professional with a deep awareness and commitment to their duties of confidentiality.
  • Analytical thinker with strong problem solving skills and sound business judgment.
  • Experience using Microsoft Office Suite with emphasis on Outlook, Word, Excel and PowerPoint.


Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.


Jenner & Block offers a comprehensive benefits program, which includes medical, dental, and vision insurance, 401(k), and paid time off, in addition to other offerings.

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