Meeting Program Manager

4 days ago

Washington, United States Hawthorne Lane Full time

Do you define yourself as a natural leader with a proactive approach to project management? This non-profit is seeking a temporary Meeting Program Manager to coordinate large and small-scale meetings, events, marketing material, and general program needs. You are the lifeline to junior staff within the department and liaison to senior leadership across departments. The ideal professional has three-to-five years of experience and a general interest in women’s health.


About the Job:

  • Manage departmental objectives by streamlining processes for meeting coordination across various levels of staff.
  • Communicate cross-departmentally to progress projects.
  • Formalize and execute meetings from start-to-finish, including but not limited to vendor selections such as venue, catering, etc, speaker engagements, materials and meeting logistics and communication to all parties.
  • Work with staff to implement marketing material and communication to deploy across community subgroups.
  • Stay privy to relevant policy changes within the healthcare industry.
  • Coordinate meetings, take active meeting notes, provide follow-up materials and summaries to all necessary parties.
  • Assist with administrative tasks such as electronic filing, scanning documents, maintenance, and updating files as needed.
  • Oversee financial tracking and budgeting concerns, ensuring information is accurately submitted through online portal.

About the Culture:

  • Non-profit with a mission dedicated within the healthcare field to make a positive social impact.
  • Hybrid work model with two days in-office.
  • This opportunity offers light travel.
  • This is a temporary opportunity seeking a three-to-five month commitment.

About You:

  • Degreed and demonstrated experience. You have at least three years of project and meeting management preferably within a non-profit or healthcare office environment.
  • Check-lists. You are extremely organized and manage your time to meet deadlines.
  • Team player. You enjoy working with others and possess polish in your verbal and written communication.
  • Warm delivery. You know how to move the needle using approachable customer service.
  • Dependable. You are a reliable resource to others and enjoy stepping in to finalize projects.


Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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