Logistics Administrator

5 days ago

Anaheim, United States VeSync Full time

The Company:


VeSync is a portfolio company with brands that cover different categories of health & wellness products. We wouldn’t be surprised if you have one of our Levoit air purifiers in your living room or a COSORI air fryer whipping up healthy and delicious meals for you every night.


We're a young and energetic company, have had tremendous success, and we are constantly growing our team. As we garner more industry attention – just check out our accomplishments and awards by CES Innovation, iF Design, IGA, and Red Dot – we also need driven and talented people to join our team.


That brings us to you, and what you’ll be joining. Our teams are smart and diligent and take ownership of their work – they’re confident in their work but know how to collaborate with open ears and a spirit of learning. If you’re down-to-earth, approachable, and easy to strike up a conversation with, this may be a great fit for you.


Check out our brands:

levoit.com | cosori.com | etekcity.com


The Opportunity:


We are on the lookout for a highly organized and detail-driven Logistics Administrator to join our fast-paced team In this role, you'll play a key part in keeping our logistics operations running smoothly by handling a variety of essential administrative tasks. From managing invoice collection and verification to ensuring seamless office maintenance and providing vital support to the logistics team, your contributions will be integral to our success. If you have a passion for precision, thrive in a fast-paced environment, and love staying on top of details, this is the perfect opportunity for you


Responsibilities


  • Collect and verify invoices from logistics service providers, ensuring accuracy and adherence to contractual agreements.
  • Process invoices and coordinate with the finance department for timely payment.
  • Maintain accurate records of invoices, receipts, and other relevant documents.
  • Assist in tracking and reconciling logistics expenses against budget.
  • Coordinate with vendors and suppliers to resolve any invoice discrepancies or issues.
  • Support the logistics team with administrative tasks, such as data entry, filing, and generating reports.
  • Maintain and update logistics documentation, including shipping records, inventory logs, and supplier contracts.
  • Assist in managing logistics-related communication and correspondence, both internally and externally.
  • Monitor and replenish office supplies as needed.
  • Coordinate maintenance and repairs for office equipment and facilities.
  • Assist in organizing and scheduling meetings, appointments, and travel arrangements for the logistics team.
  • Provide general administrative support, including answering phone calls, responding to emails, and handling inquiries.


Qualifications


  • College diploma or equivalent; additional education or certification in logistics or related field is a plus.
  • Bilingual in Mandarin is Required.
  • Proven experience in an administrative role, preferably within the logistics or supply chain industry.
  • Strong organizational skills and the ability to handle multiple tasks simultaneously.
  • Excellent attention to detail and accuracy in data entry and record-keeping.
  • Proficient computer skills, including MS Office (Word, Excel, Outlook) and experience with logistics management software.
  • Strong communication skills, both verbal and written.
  • Ability to work effectively in a team environment and collaborate with cross-functional teams.
  • Demonstrated problem-solving and decision-making abilities.
  • Flexibility to adapt to changing priorities and deadlines.
  • Knowledge of logistics operations, terminology, and documentation is preferred.


Location: This is an on-site, office-based role in Anaheim, CA.

Salary: Starting at $23/hour


Perks and Benefits:


  • 100% covered Medical/Dental/Vision for employee AND spouse + dependents
  • 401K with 4% employer match (eligible after 90 days of employment) and immediate vesting
  • Generous Sick + Vacation policy + paid holidays
  • Life Insurance
  • Voluntary Life Insurance
  • Disability Insurance
  • Critical Illness Coverage
  • Accident Insurance
  • Healthcare FSA
  • Dependent Care FSA
  • Travel Assistance Program
  • Employee Assistance Program (EAP)
  • Fully stocked kitchen

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