Executive Assistant

6 days ago

Washington, United States GuidePost Strategies Full time

Title: Executive Assistant


Description: This Washington DC-based position will provide high-level administrative support to two partners, managing their calendars, communications, travel arrangements, and other critical tasks, often requiring discretion with sensitive information, while prioritizing and filtering incoming requests to ensure that their time is used efficiently. GuidePost Strategies is a federal strategic consulting and government affairs firm which assists clients in comprehensive message positioning, legislative strategy, issue management and advocacy. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.


Responsibilities

  • Calendar Management: Maintaining and managing partners’ calendar, scheduling meetings, appointments, and prioritizing tasks.
  • Communication Management: Handling incoming calls, emails, and correspondence, filtering and routing information as needed.
  • Travel Arrangements: Coordinating travel plans, booking flights, accommodations, and transportation.
  • Meeting Preparation: Setting up meeting agendas, preparing materials, taking minutes, and following up on action items.
  • Document Management: Drafting emails, letters, reports, presentations, and other documents on behalf of the partners.
  • Contract Management: Managing and tracking contracts between client, managing partners and legal teams.
  • Expense Reporting: Processing and submitting expense reports for the partners
  • Office Management: Ordering supplies, managing office logistics, and processing mail and checks.
  • Event Support: Prepare and print name badges, tent cards and other event materials.
  • Confidentiality: Maintaining discretion with sensitive information
  • Project Assistance: Supporting on special projects as needed


Qualifications

  • Strong written and verbal communication skills to effectively interact with individuals across different levels and time zones
  • Ability to work independently under strict deadlines and in a fast-paced environment
  • Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines efficiently.
  • Ability to ensure accuracy in all administrative tasks and documentation.
  • Proficiency in Microsoft Office Suite and Zoom.
  • Previous experience in a government affairs environment and knowledge of Congress/the legislative process is preferred


Compensation

  • Benefits package includes participation in the company retirement, health, dental and vision plans
  • Base salary commensurate with experience and additional bonus opportunity based on performance

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