Inventory Coordinator

6 days ago

Seattle, United States Buddha Jewelry Official Full time

MUST HAVES

  • 3+ years’ experience in inventory, distribution, and operational procedures and best practices
  • Meticulous self-starter with a high attention to detail
  • Excellent communication and problem solving skills
  • Be proactive, adaptable, flexible, able to quickly pivot and prioritize


WHO WE ARE

Founded on love and respect, our company has deep and thriving roots in the industry. When you wear Buddha Jewelry, you know that each design has exceptional craftsmanship while meeting the highest standards set by the Association of Professional Piercers. Behind each design is our passion for jewelry, love for modern fashion, and personal experiences wearing and selling jewelry. We always strive to produce amazing, high-quality jewelry at affordable prices.

The love and respect we imbue our jewelry is also the foundation on which we build our company culture, customer service and operations. We value kindness and optimism and balance our hustle with a lot of fun


POSITION SUMMARY

Buddha Jewelry is seeking a highly motivated Inventory Coordinator to join our team and support the physical inventory processes, as well as related systems and data. This role plays a key part in driving optimal inventory processes and controls that contribute to superior customer experiences and sales across all channels — including Buddha Jewelry wholesale (US, UK, and EU), retail (US), and our sister company RION Jewelry (in-store and online). The ideal candidate will understand the direct link between inventory accuracy and exceptional customer service, working to achieve optimal inventory control and ensuring product availability for all sales channels. The Inventory Coordinator will support inventory counts for both Buddha Jewelry and RION Jewelry.


ESSENTIAL DUTIES AND RESPONSIBILITIES

General & Departmental Collaborations:

  • Model company values in all actions, communications, and decision-making. Including a genuine commitment to equity, inclusion, and compassion for those around you.
  • Contribute to regular, sound, and productive communication between the Departments – especially as it pertains to how our products can deliver the best possible customer experience every time.
  • Seek to provide answers to questions about inventory in a thorough and timely manner.
  • Build fruitful and reliable relationships with all vendors.
  • Support the department head to preserve and protect accurate technical and product data stored across all accessible databases.


Physical Product:

  • Continuously and comprehensively learn our ever-growing catalog of products – function, materials, and care.
  • Learn + maintain fluency in Quality Control (QC) standards and expectations from the Production Team and be able to identify any potential QC issues.
  • Track and monitor stock movements in order to ensure order, accuracy, and data integrity.
  • Audit individual product information tags to be sure all details are correct and have consistent information available for internal and external customer purposes. Report any potential issues to Production Team.


Controls & Counts:

  • Support maximum inventory control and maintain a comprehension + appreciation for these controls that will benefit the customer and sales experience.
  • Conduct periodic physical inventory counts across all channels.
  • Participate in recurring meetings related to the Inventory Department.


Systems:

  • Help to maintain accurate and up-to-date product lists, details and status in all databases.
  • Learn naming conventions and item set up requirements to create new items. Consistency is paramount for shopability (customers) and usability (internal teams).
  • Pull insightful data and reports to drive and/or discover inventory related trends - sales & sell through, allocations, and shrinkage (also reorder points and merchandising at RION Jewelry).
  • Analyze inventory related data with a focus on forecasting needs, identifying trends, and recommending adjustments to allocations or stock levels.


RION Jewelry:

  • Support monitoring inventory levels and communicate with Studio regularly on needs to prevent stockouts in-store and online.
  • Coordinate priority access to all new Buddha Jewelry collections for RION Jewelry store, coinciding with priority fulfillment.
  • Consistently audit delivered product to ensure it meets expectations and standards.
  • Support the department head to facilitate orders with new jewelry vendors; track delivery dates, and inform/prepare Studio and systems for incoming jewelry.


QUALIFICATIONS, SKILLS, AND ABILITIES

  • A genuine commitment to equity, inclusion, and compassion for those around you
  • 3+ years’ experience in inventory, distribution and operational procedures and best practices
  • High level of attention to detail, timeliness and accuracy of work product, and the ability to maintain maximum organization - product, self, and department.
  • Critical thinker with attention to detail and accuracy, very organized
  • Enjoy research and finding the root cause of any issue in effort to find the best resolution for it
  • Ability to analyze Inventory processes from both a micro and macro perspective
  • Excellent written and verbal communication skills
  • Proficient in data dealing that includes auditing for accuracy and timely execution
  • Highly receptive to giving and receiving feedback for the betterment of the teams and individuals
  • Tech-savvy, proven competence with Inventory Management Systems, as well as Excel and/or Google Sheets to compile, organize, and analyze data
  • Excellent time management skills, and the ability to maintain high levels of productivity autonomously and as part of a team
  • Comfort with multi-tasking in a deadline-driven environment
  • The ability to travel between our office in Seattle and our studio in Kirkland (about once per week)


We encourage applications from people of color, women, those with disabilities, LGBTQIA individuals, immigrants, and anyone else who has faced discrimination or oppression as a result of their identities.

Studies have shown that folks of historically marginalized groups will often only apply to a job if they meet or exceed the listed qualifications. If you believe that you could be a good fit for our company, but don’t quite fulfill every requirement, please do still apply, we would love to hear from you


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Able to remain stationary 60% or more of the time
  • Able to move about inside the office to access necessary office equipment and resources
  • Able to operate a computer and other office equipment, such as a scanner, copy machine, and printer.
  • Constantly accesses, handle, and use non-electronic resources
  • Occasionally moves equipment and other office resources up to 50 pounds
  • Ability to inspect, recognize, observe, assess, compare, detect, discern, and distinguish office resources, necessary documents and reporting, and other organizational resources as needed


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