Executive Administrative Assistant
4 weeks ago
Job Summary
Direct Hire position for our client located in Dallas near 635 & Midway Road.
The Executive Assistant supports the President with a variety of duties. This position must be able to juggle multiple deadlines and changing priorities. Key areas of responsibility are to coordinate meetings, conference calls, create agenda, track notes and conduct follow-ups, contact vendors, project management, contract support, and other administrative duties. Must be proficient with Microsoft Office Suite, expert level in Excel, familiarity with software, project management tracking, and good business acumen, critical thinking, proactiveness, detail orientation, and professionalism. Ability to handle special projects and track company-wide projects essential. Each day has a lot of variety with changing priorities and managing multiple deadlines. Good communication skills, ability to focus in an office environment, and handle pressure while maintaining a calm demeanor at the front desk are required. Proactive communications, timely follow up, and vendor support essential. Degree plus certification preferred. This is an onsite position that requires being onsite five days a week, at least eight hours per day.
Duties and Responsibilities
• Tracking administrative duties and following up in a proactive manner.
• Scheduling appointments, creating agendas, and tracking notes to ensure timely completion.
• Following up on any payment discrepancies to reconcile payment records.
• Reviewing legal contracts for accuracy and completeness.
• Managing, tracking, and coordinating projects.
• Collaborating with other departments to accomplish priorities.
• Cross-checking information using Excel to identify errors or duplication in work.
• Running requested reports in Power Bi and reviewing for accuracy and patterns.
• Creating Excel spreadsheets with ability to review and identify issues.
• Reviewing Power Bi and running reports to identify trends, opportunities and successes.
• Coordinating assigned administrative projects with good communication and promptness.
• Achieving established daily priorities.
• Meeting deadlines with as required.
• Arranging hotel and travel as needed.
• Coordinating office activities and rewards in collaboration with leaders.
• Perform other duties as assigned.
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