Administrative Assistant

3 weeks ago

Washington, United States International Association of Sheet Metal Air Rail & Transportation Workers Full time

Company Description

SMART, the International Association of Sheet Metal, Air, Rail and Transportation Workers, is a dynamic and diverse union with over 216,000 members advocating for fairness, excellence, and opportunity for working families. Members cover a range of occupations from sheet metal workers to engineers, promoting air quality, energy efficiency, transportation services, and more.


Basic Function

Joining our communications department offers a unique and exciting opportunity to contribute to the organization’s success and be a pivotal support figure for this dynamic team of highly competent communication professionals. If you possess the required skills and are passionate about making a positive contribution to the organization’s mission, we encourage you to apply and be part of our organization.


Requirements

  • Fluency in Spanish is required (reading, writing and translating).
  • Advanced knowledge of Microsoft Suite software and advanced computer and technical skills. Functional experience and working knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
  • Outstanding organizational skills with strong attention to detail and the ability to exercise a high level of discretion, confidentiality, and professional integrity.
  • A demonstrated track record of success in fast-paced work environments with the ability to work efficiently, manage multiple projects simultaneously, and meet tight deadlines.
  • Strong verbal and written communication skills mirrored with excellent interpersonal skills and the ability to work effectively with leadership, staff, and members.
  • Experience composing grammatically correct correspondence, and editing drafts to correct grammar, spelling, and punctuation.
  • Strong analytical and problem-solving skills.
  • A commitment to the organization’s mission.
  • Works efficiently and meets all deadlines.
  • Ability to interact and work effectively with union members and staff


SPECIFIC JOB DESCRIPTION

• Coordinate, support, and prepare for events and meetings, including assisting with meeting logistics and preparing and disseminating agendas and meeting materials.

• Assist with and manage the day-to-day operations and logistics of the department. Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects and manage the internal content calendar.

• Draft correspondence, announcements, and other written materials and ensure the proper formatting of all written materials. Proofread all written materials disseminated by the department.

• Respond to written and verbal inquiries in a timely and accurate manner, as directed. Send correspondence and department communications.

• Translate written materials from English to Spanish.

• Maintain effective filing systems.

• Act as a liaison between the Communications Department and other departments and affiliates of the organization. • Manage calendars, schedules, and travel. Assist with the submission of expenses and processing of invoices.

• Perform other duties as assigned.


EDUCATION AND EXPERIENCE

• Work requires a general educational background normally equivalent to a bachelor’s degree.


LICENSES AND OTHER REQUIREMENTS

• None


WORKING CONDITIONS

Environment – Office environment; constant interruptions


Physical Abilities –Keyboarding to enter data into a computer terminal for extended periods of time; Dexterity of hands and fingers to operate a computer keyboard; Kneeling or crouching, reaching overhead, above shoulders, and horizontally and bending at the waist to store and retrieve files; Hearing and speaking to exchange information; Seeing to read various materials; Lifting light objects.

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