Credentialing Administrative Assistant

1 month ago

Philadelphia, United States American Board of Allergy and Immunology Full time

The ABAI was established in 1971 as one of the 24 medical specialty boards (Member Boards) that make up the American Board of Medical Specialties (ABMS). Through ABMS, the boards work together to set and sustain common standards of expertise and professionalism that each uses to evaluate candidates for board certification and specialists to maintain their certification. Medical specialty certification is the largest standard-setting and assessment process established and maintained by a profession.



Administrative

·       Assist CFOO with written, e-mail, and verbal correspondence as necessary.  This includes general correspondence as well as telephone calls to communicate ABAI policies and procedures

  • Review license and DANS issues and make recommendations for corrective action by CFOO/ Ethics and Professionalism (E&P) Committee
  • Assist CFOO with the preparation of documentation of non-standard training for review by the E&P Committee
  • Verify physician certification status
  • Interface with staff of other ABMS member Boards
  • Receive and distribute incoming mail
  • Schedule appointments, meetings,  and conference calls and accurately duplicate and assemble materials for meetings
  • Assist CFOO in maintaining electronic calendar
  • Assist with ABAI Director nomination information
  • Assist with ordering certificates and tributes for outgoing Directors
  • Assist CFOO in preparing agenda books for interim and annual BOD meetings
  • Organize and maintain files for misrepresentation issues, finances, etc.
  • Keep inventory of office supplies and place orders as necessary
  • Prepare bank deposits as necessary


Examinations

  • Process incoming applications for the certification examination and ensure all documentation is received in a timely fashion
  • Ensures all credentialing requirements for the certification examination are met (License, photograph, recommendation letters, etc.)
  • Ensures all examination fees are received
  • Ensures candidates for examination receive accurate test site information
  • Files and enters into database all credentialing items in a timely fashion


Exhibits

  • Willingness to assist at the exhibit booth during the annual meetings of the AAAAI and the ACAAI
  • Assists with the preparation of materials for use at the exhibit booth
  • Book accommodations for Society Meetings 


Travel

  • Willingness and ability to travel on Board business (interim and annual BOD meetings, AAAAI meeting, ACAAI meeting, Program Director’s Winter Meeting)


Knowledge, Skills and Abilities

  • Exceptional organizational, time management, interpersonal and communication skills
  • Ability to project a professional demeanor
  • Ability to compose letters, e-mails, etc.
  • Ability to provide a high level of customer service
  • Willingness to be flexible as office needs change
  • Possess a positive attitude and the perseverance to get through difficult situations with a sense of humor
  • Must be detail oriented and able to complete tasks accurately and in a timely fashion
  • Willingness to operate all office equipment
  • Must possess knowledge of Microsoft Office Suite – Word, Excel, Access, etc.
  • Ability to follow instructions and willingness to ask for clarification when needed
  • Ability to be resourceful and respectful and possess the initiative to complete all tasks to completion


Requirements

  • Minimum of three years office experience, preferably in a medical environment. 
  • Associates degree preferred.


Supervisor

  • Chief Financial and Operating Officer


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