Executive Assistant
5 days ago
Robert Half is working with an exciting law firm in Concord seeking an Executive assistant. Embrace an exciting opportunity to support the legal and corporate activities of a high-performing real estate lawyer for a thriving real estate development and asset management company. Your role involves various administrative tasks, enabling you to showcase your multi-tasking abilities, attention to detail, and excellent organizational skills.
Key Responsibilities:
- Scheduling: Efficiently managing calendars, scheduling appointments, and coordinating meetings.
- Communication: Screening, routing phone calls and emails, and professionally communicating with clients, both in-person and electronically.
- Document Preparation: Skillfully drafting, proofreading, and filing legal documents such as purchase and sale agreements, leases, lease amendments, financing documents, and related real estate transaction documents.
- Correspondence: Effectively managing correspondence, responding to clients, and typing letters.
- Transaction Management: Diligently creating and maintaining transaction files, tracking satisfaction of contingencies, escrow requirements, and closing dates.
- Corporate Record Keeping: Prudently maintaining corporate books and records for investment entities such as limited liability companies, limited partnerships, and corporations, ensuring all entity filings are up-to-date.
- Office Management: Transcribing daily time sheets, drafting monthly client billing statements, ensuring smooth office function, managing bill payments, and handling copying, scanning, and fax work.
Required Skills and Qualifications:
- Ability to thrive in a fast-paced environment.
- Exceptional written and verbal communication skills.
- Word processing ability of 58 to 80 words per minute with high accuracy.
- Excellent attention to detail and strong organizational skills.
- Proficiency in Microsoft Office, particularly Word and Excel.
Preferred Skills and Qualifications:
- College degree or certification as a legal assistant.
- Familiarity with Sharefile, Docusign, and Interbill billing software.
- Join us to be an integral part of our success story while enjoying a challenging and rewarding career path.
If you are interested in the position, please send resume directly to Breanna.lindholm-tongol@roberthalf.com
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