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Office Manager

4 months ago

Eugene, United States WorkSource Oregon Full time

REQUIREMENTS

*Employer will conduct background check

*One year experience as an office manager

*Complete necessary trainings and certifications prior to employment and keep them current (CPR, Food Handler's Card, and additional online classes)


JOB DUTIES

*This position is an important part of the school as this is the first impression potential families have of our school.

*Answer the phone and front door in a professional and courteous manner and always greet parents warmly.

*Maintain confidentiality of students, staff, and family's information

*Have a full understanding of the Oregon Department of Education Early Learning Division requirements for the school; implement policies and maintain required records needed to comply with those requirements.

*Maintain all student files including immunization records. Work directly with the Director to prioritize and procure supplies and classroom apparatus. Prepare enrollment forms and school handbooks and mail to families.

*Work with the Director to create and distribute regular newsletters for enrolled families and on menu preparation and purchase requests. Prepare annual report cards to distribute at end of academic year.

*Coordinate with the Director on general maintenance of school building and grounds.

*Human Resource responsibilities include coordinating healthcare and other related benefits and maintaining reporting requirements. Work with the Director to coordinate staff orientation, training, and employee files.

*Use QuickBooks software for accounts receivable and payable. Work directly with School Board treasurer and other financial services as needed and appropriate to maintain current financial records including monthly financial statements. Prepare timesheets in Excel and complete payroll bimonthly in coordination with the accountant.

*Record and deposit tuition checks/payments through Remote Deposit and maintain bank relationship. Reconcile monthly statements for bank accounts and credit card accounts.

*Responsible for overseeing purchases of food and general school supplies. Maintain record of all expenditures.

*Oversee bid requests for major expenditures for the school including building maintenance, school playground equipment, and major appliances.

*Request approval from the board on expenditures greater than $500.00.

*Be available to Board of Directors. Submit quotes for proposed capital improvement for the school to board maintenance member. Comply with all resolutions of and direction from the Board and be otherwise responsible to the Board. Maintain all corporate and other records and correspondence received by the Board.

*Investigate costs and receive bids as appropriate for all capital expenditures.


HOURS

7:45am - 3:45pm

There is a ten-minute break and a thirty-minute, duty-free, unpaid lunch break daily.


PAY

$20-24/hour, DOE


This employer has asked WorkSource Oregon to perform first round interviews. To be considered for this opportunity, please submit your resume to Micaela at OED_LANERECRUITERS@employ.oregon.gov with the job title in the subject line and let us know when you're available for an interview.


Employer to remain confidential.