Administrative Assistant

1 week ago


Palmyra, United States Randstad USA Full time

Our client is seeking an Administrative Assistant to join their team in Palmyra, NJ. This candidate should have excellent communication and interpersonal skills as you will be interacting with visitors daily, both in person and over the phone. This position will play an integral role in the customer service and organizational strength of the company.


The ideal candidate will exhibit high standards and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Assist Project Managers with processing incoming work orders and scheduling daily service calls with a sense of urgency to meet client standards
  • Issue subcontractors purchase orders and follow up on job progress
  • Build and maintain good working relationships with vendors
  • Participate in regularly scheduled project process conference calls with the client
  • Working knowledge of processing of invoices and payment through to subcontractor for amounts due
  • Document potential schedule delays and promptly notify supervision to submit request for extension of time and/or additional costs per terms of the Contract
  • Multitask to handle multiple projects simultaneously
  • Diligent tracking and reporting within our internal systems and to clients
  • Additional duties as requested by Management


Qualifications


  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite



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