Executive Assistant

4 days ago

Columbia, United States F3 Full time

Executive Assistant

A leading national Student Housing, Hospitality, and Medical Furniture Manufacturer looking for a motivated, talented, and effective “Executive Assistant” reporting to the CEO responsibilities.

Company Title – Executive Assistant

The position needs someone organized to manage and schedule all related items for the company's CEO. This person needs to be agile, assertive, and detail-oriented. Problem solver with exceptional management skills. Flexibility at handling tasks, projects, and assignments.

The person must reside in the Columbia, Spring Hill, and Franklin areas. Office hours are 8 am-5 pm CST, Monday-Friday, with some flexibility. 

COMPANY CORE VALUES:

·       Unwavering Loyalty

·       Passion for Excellence

·       Performance that transcends expectations

BENEFITS:

·       Paid vacation time Off (PTO)

·       Four paid personal development days per year

·       6 Paid holidays off 

·       Paid (health, dental, and vision) insurance

 Job Type: Full-time

Starting Pay $50,000.00+ per year based on experience

Objectives of this role

  • Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
  • Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
  • Manage communication with employees by liaising with internal and external executives on various projects and tasks.
  • Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.


Responsibilities

  • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site


Required skills and qualifications

  • Four or more years of experience in an administrative role reporting directly to upper management
  • Excellent written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

·       Microsoft Office

·       Teams

·       Zoom

·       Excel

·       NetSuite software a plus

Education: Bachelor’s Degree

Company Schedule:

Monday to Friday 8 am – 5 pm 

Executive Assistant Experience: 4+ years minimum

Please send your resume to: Curt@FThree.com5

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