Administrative Assistant

2 weeks ago

Wichita, United States Operational Technical Services Full time

Operational Technical Services (OTS) is one of the fastest growing private water and wastewater utility staffing providers in the country. We provide certified water treatment, distribution, wastewater treatment, collections, engineering, laboratory, water quality, maintenance, and training professionals to municipalities, special districts, and private utilities throughout the country. OTS offers temporary, temp to hire, direct hire and emergency on-call opportunities including great benefits.


Location: Wichita, KS


Schedules: Full Time (8-4:30) 30 minute lunch


Position Type: Multi-year Contract, On-Site


Salary:

Mid-Level (3-5 years of experience): $22-26.50/hr

Experienced (5+ years of experience): $26.50-35.00/hr


About the Role:

We are seeking a highly organized and proactive Administrative Assistant to support our project management team. This individual will play a crucial role in managing correspondence, maintaining the master project calendar, travel calendar for the project team and developing project deliverables. The ideal candidate will have extensive experience with Microsoft Office Suite, Google Business Suite, and Adobe Pro Software to handle a variety of administrative tasks efficiently.


Key Responsibilities:

  • Document Management: Prepare and organize project-related documents, ensuring all records are up-to-date and accessible, these include SOP’s, Training Materials and other documents as developed and required.
  • Correspondence Management: Handle communication with internal and external stakeholders, including drafting and proofreading emails, reports, and other documents.
  • Calendar Management: Maintain and organize project travel calendar for project team, posting team meetings, appointments, and project deadlines for the master project calendar.
  • Meeting Coordination: As requested by the Project Manager’s schedule and coordinate project meetings, including arranging meeting rooms and preparing agendas and materials.
  • Reporting: Generate and maintain reports using Excel, including project status updates, and other relevant data as the project requires.


Qualifications:

  • Experience: Minimum of 3 years of administrative support experience, preferably in a project-based environment.
  • Technical Skills: Proficiency in Microsoft Office Software Tools; Microsoft Word- Advanced Word Knowledge, Editing, Template Creation, Efficient Document Controls, Document Version Management, Excel and advanced Excel skills (pivot tables, VLOOKUP, data analysis), PowerPoint, SharePoint, Advanced Formatting Skills
  • Technical Skills: Proficiency in Google Business Suite (Gmail, Google Calendar, Google Drive, Google Docs, etc.).
  • Technical Skills: Proficiency in Adobe Software Suite
  • Technical Skills: Ability to share documents between Google, Microsoft, Adobe Software Suites.
  • Technical Skills: Ability to create forms and templates and know the difference for what needs to be used to complete the project documents
  • Organizational Skills: Strong ability to manage multiple tasks simultaneously and prioritize responsibilities effectively.
  • Communication Skills: Excellent written and verbal communication skills with a keen eye for detail.
  • Problem-Solving: Proactive and resourceful in identifying and addressing potential issues before they arise, however, also have the ability to follow direction.
  • Time Management: Ability to meet project deadlines or discuss the need for resources to meet the timeline.
  • Team Player: Ability to work collaboratively with project managers and other team members, maintaining a positive and professional attitude.


Education: Preferred: Associate’s Degree or higher in Business Administration or a related field.


Additional Requirements: Must be able to work on-site.


  • Candidates must consent to and pass a background check and drug screening as part of the hiring process.
  • Must be legally authorized to work in the United States.

  • Administrative Assistant

    1 week ago

    Wichita, United States LSI Staffing Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantSchedule: Monday - FridayShift: 8:00am - 5:00pmWage: $14 - $16LSI is looking for an administrative assistant! This person will have a variety of tasks and will be supporting a team of individuals.Tasks may include:Answering incoming callsGreeting guests/screening visitorsResponding to...

  • Administrative Assistant Lv1

    2 weeks ago

    Wichita, United States Omni Inclusive Full time

    Job Title: Administrative Assistant Schedule: Monday through Friday 8:00 - 5:00 PM with some flexibility. (Temporary Assignment). Must be able to work onsite. • The Administrative Assistant 1 will provide administrative support to an individual, a small team or department. • We seek a versatile professional who will coordinate, integrate and implement...

  • Administrative Assistant Facilities

    2 weeks ago

    Wichita, United States Syndeo Full time

    Syndeo has a temp-to-hire opportunity for an Administrative Assistant for a local facilities project management group. The Administrative Assistant will provide support to the Project Manager(s) on a daily basis. The Administrative Assistant will follow-up on open service calls and paperwork, coordinate with store managers, and answer phones. This is a...

  • Administrative Assistant

    6 days ago

    Wichita Falls, United States Express Employment Professionals Full time

    Job Full Description Administrative Assistant - $13.00 - $15.00/HR DOE A Wichita Falls ministry is searching for an Administrative Assistant to join their team. This is a hands-on position that best suit a self-starter. Candidates must be proficient in Microsoft Office Suites and have specific skill in developing and maintaining databases, creating and...

  • Administrative Assistant

    2 weeks ago

    Wichita, United States Atticus Inc Full time

    At Ward Law LLC, we guide clients through family changes with empathy, excellence, and expertise. We focus on solutions, not conflict, and offer a personalized approach tailored to each client's unique situation. Our attorneys are compassionate, skilled, and dedicated to providing high-quality legal services. About You: We are seeking a bright, energetic,...

  • Administrative Assistant

    2 weeks ago

    Wichita, United States Atticus Inc Full time

    At Ward Law LLC, we guide clients through family changes with empathy, excellence, and expertise. We focus on solutions, not conflict, and offer a personalized approach tailored to each client's unique situation. Our attorneys are compassionate, skilled, and dedicated to providing high-quality legal services. About You: We are seeking a bright, energetic,...

  • Administrative Assistant 3

    1 day ago

    Wichita, United States Wichita Public Schools Full time

    Job Title: Administrative Assistant 3 Position Function: Performs general clerical duties; which may be required but not limited to answering phones, intermediary computer functions, typing, and electronic filing, and copying, scanning, and distributing mail. Essential Performance Responsibilities: Serve or assist as receptionist to the building, answering...

  • Front Desk Administrative Assistant

    4 weeks ago

    Wichita, Kansas, United States Farha Roofing, LLC Full time

    Job SummaryFarha Roofing, LLC is seeking a detail-oriented and organized Front Desk Administrative Assistant to provide exceptional customer service and administrative support. The ideal candidate will be the first point of contact for customers, handling phone calls, emails, and in-person interactions while maintaining accurate records and data.Key...

  • Administrative Assistant

    2 weeks ago

    Wichita, United States Tessere Full time

    Job Type Full-time Description This position is responsible for facilitating various types of business letters, forms, agreements, and documents, and assisting employee-owners in performance of tasks. This may mean transcribing dictated/recorded notes, typewritten notes, or proof and format another person's word-processed documents. This position requires a...

  • Administrative Assistant

    2 weeks ago

    Wichita Falls, United States SSC Service Solutions Full time

    Incredible position available in our organization located in Wichita Falls. SSC Service Solutions has urgent need for an administrative assistant. Individuals who thrive in a fast-paced environment, are self-directed and ambitious will do well in this position. Qualified individuals MUST be fluent in Spanish (read, write, speak), have great computer skills,...

  • Legal Administrative Assistant

    4 weeks ago

    Wichita, Kansas, United States Foulston Siefkin Full time

    Estate Planning Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our estate planning attorneys and paralegals in our Wichita office. If you have a passion for working with complex legal documents and enjoy helping others, this could be the perfect role for you.Responsibilities...

  • Administrative Coordinator

    3 weeks ago

    Wichita, Kansas, United States Gray Television, Inc. Full time

    This role is responsible for providing administrative support to the team at Gray Television, Inc. The ideal candidate will have excellent communication skills and be able to interact effectively with employees and departments on both a local and corporate level.The Office Manager will be responsible for a wide range of tasks, including accounting, business...

  • Training Administrator/Coordinator

    6 days ago

    Wichita, United States Robert Half Full time

    Job SummaryThe Training Administrator/Coordinator III supports various tactical tasks and critical administrative activities related to training programs. Responsibilities include assisting in the coordination of training programs, managing web-based learning systems, providing IT and technical support, and maintaining training-related information in...

  • Administrative Assistant 3

    2 weeks ago

    Wichita, United States Wichita Public Schools Full time

    Job Title: Administrative Assistant 3 (40 hours per week) Position Function: Performs general clerical duties; which may be required but not limited to answering phones, intermediary computer functions, typing, and electronic filing, and copying, scanning, and distributing mail. Essential Performance Responsibilities: Serve or assist as receptionist to the...

  • Trust Administrator

    6 days ago

    wichita, United States The Trust Company of Kansas Full time

    We are excited to share a new career opportunity opening at The Trust Company of Kansas. Interested in joining our team? Qualified candidates may send a resume and letter to mlinsner@tckansas.com. TRUST ADMINISTRATOR Job Summary: Assist one or more Account Officers with the day-to-day administration of trust client relationships and new business...

  • Trust Administrator

    6 days ago

    Wichita, United States The Trust Company of Kansas Full time

    We are excited to share a new career opportunity opening at The Trust Company of Kansas. Interested in joining our team? Qualified candidates may send a resume and letter to mlinsner@tckansas.com. TRUST ADMINISTRATOR Job Summary: Assist one or more Account Officers with the day-to-day administration of trust client relationships and new business...

  • Administrative Support Specialist

    4 weeks ago

    Wichita, Kansas, United States Little Stars Therapy Services Full time

    Job OverviewLittle Stars Therapy Services is seeking a highly organized and detail-oriented Administrative Assistant to support our team in providing exceptional services to our clients and staff.Key Responsibilities:Greet and schedule patients and visitors with a friendly and professional attitude.Manage scheduling tasks, including reminders for patient...

  • Network Administrator

    2 months ago

    Wichita, United States IMA Financial Group Full time

    ESSENTIAL JOB RESPONSIBILITIES: include but are not limited to: Supports and demonstrates IMA's core values. Values and understands the importance of diversity, equity, and inclusion among all IMA associates. Design, implement, document, and maintain network infrastructure to support the company's operations. Monitor network performance, troubleshoot...

  • Administrative Support Specialist

    4 weeks ago

    Wichita, Kansas, United States Child Start, Inc. Full time

    Job SummaryChild Start, Inc. is seeking a detail-oriented and organized individual to fill the role of Site Administrative Assistant. In this position, you will be responsible for the daily operation of our systems, including data entry, clerical work, and other programmatic responsibilities for our Head Start centers.Key Responsibilities:Enter and verify...

  • Administrative Officer

    1 month ago

    Wichita, United States US Secret Service Full time

    Summary Joining the Secret Service, Office of Investigations, Wichita Resident Agency, will allow you to be the office authority on administrative program areas and be relied upon by the management staff to provide authoritative advice and guidance on administrative matters. For definitions of terms found in this announcement, please click here....