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Corporate Events Coordinator

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New York, United States Jefferies Full time

We're seeking an Event Coordinator to assist with the firm’s various client and internal events, sponsorships and event tickets. Events range from client meetings, lunches, dinners, cocktail receptions, speaker series, sporting events and seminars. The coordinator would work with various business groups in the US to successfully execute these events.

Team

The Event Coordinator will be based in New York and will report into our Global Co-Heads of Corporate Events. This individual will handle corporate event needs for Equities, Fixed Income, Investment Banking, and Corporate across the US.


Responsibilities include:

Comprehensively coordinate meetings, events, industry sponsorships & charitable sponsorships

Plan, execute and host virtual meetings and webinars via online platforms, including Zoom and Microsoft Teams

Prepare program specifications for in person events (room setup, AV, catering, name tags)

Manage the development of invites, event signage and firm branding

Financial management and negotiation of event budgets

Maintain and grow supplier relationships

Negotiate with and contract vendors (i.e., venues, hotels, ground transportation, entertainment, décor, etc.)

Handle the submission of contracts and legal review – ensure that we are following proper signatory procedures

Work onsite at various events, to include some travel opportunities

Manage team administrative functions, including monthly expense reconciliation and vendor directory.

Qualifications:

Preferred 1-2 years of relevant experience

Quick learner who is highly motivated and a proactive self-starter

Ability to work cohesively in a team, as well as independently

Ability to support and “take ownership” of multiple projects and requests simultaneously

Superior organization and adaptability skills with a strong attention to detail

Strong interpersonal and communication skills (verbal and written)

Strong computer skills with proficient knowledge of MS Outlook, Word, Excel and PowerPoint

Knowledge of Cvent and Zoom a plus, but not essential