Part-Time Payroll Coordinator

5 days ago

Morris Plains, United States Weichert, Realtors Full time

Weichert Co. is hiring a Part-Time Payroll Coordinator in Morris Plains, NJ. This is a hybrid role. The PT Payroll Coordinator is responsible for all aspects of the payroll processing function and ensuring payroll is processed with as minimal errors as possible in a timely and efficient manner.


Job responsibilities include, but are not limited to, the following:

  • Works together with Human Resources to update payroll records by reviewing and approving changes in exemptions, job titles, and department and/or division transfers.
  • Processes time including overtime, PTO, and holiday pay and loads to payroll system for calculation of paychecks. Finalizes payroll, mails out live checks, and handles any direct deposit rejections as needed.
  • Prepares monthly, biweekly and ad hoc reports.
  • Processes and issues manual checks as needed.
  • Addresses payroll discrepancies and responds to employee inquiries via phone/email.
  • Adds and/or modifies garnishments.
  • Complies with federal, state, and local legal requirements by reviewing existing and new legislations, enforcing adherence to requirements, and advising management on needed actions.
  • Maintains employee confidence and protects payroll operations by keeping confidential information.
  • Maintains professional and technical knowledge by attending online educational workshops and reviewing professional publications.
  • Assists with payroll audits as needed.


  • Contributes to team effort by accomplishing related tasks as needed.
  • Files and scans personnel files.
  • Attends virtual meetings as required.
  • Reviews employee address changes and notifies management of any state tax changes needed.
  • Collects and reviews payroll mail.
  • Performs other duties as assigned.

Requirements

The ideal candidate will meet the following requirements:

  • High school diploma
  • Associate or Bachelor’s degree in Accounting or Finance preferred
  • Three (3) to five (5) years of experience in payroll
  • Intermediate level experience using various payroll software solutions: Ulti-pro, ADP, or other software solutions
  • Experience in implementing or being involved in the implementation of a new payroll system a plus
  • Experience in handling tax notices a plus
  • Must have ability to analyze and/or report payroll information to authorized personnel
  • Ability to handle sensitive information and maintain a high level of confidentiality
  • Working knowledge of payroll systems
  • Strong attention to detail
  • Ability to multitask in a fast-paced environment
  • Ability to understand over/under payments and make corrections
  • Ability to understand and investigate posting errors to the general ledger
  • Proficient in MS Office including Word, Excel, Outlook
  • Excellent oral and written communications skills

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