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Facilities Specialist

4 months ago

New York, United States Addison Group Full time

Facility/Receptionist


Our client is looking for an energetic Facility Specialist to join their growing team. This person will serve as the first point of contact for the office, ensuring the smooth operation of the office and providing exceptional support to employees and visitors.


Location: Manhattan


Pay: 28-30 HR


Schedule: 9am-5pm


Job Duties:

  • Manage front desk operations, including answering phones, handling mail and packages, and greeting visitors.
  • Oversee security badging procedures and maintain a secure and welcoming environment.
  • Monitor and maintain inventory levels, order supplies, and ensure proper stocking of the pantry and kitchen areas.
  • Maintain the cleanliness and presentation of office spaces, ensuring they are visitor-ready at all times.
  • Assist with desk set up and breakdown for onboarding and offboarding processes.
  • Coordinate with vendors and building maintenance personnel to address facility-related issues and maintenance tasks.
  • Schedule and manage conference rooms, seat bookings, IT support, and catering for meetings and events.
  • Assist with ad-hoc administrative tasks and projects as needed.

Qualifications and Requirements:

  • High school diploma required
  • Previous experience in administration, reception, or facility management roles.
  • Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with a customer service-oriented approach.
  • Proficiency in Microsoft Office Suite and experience with facility management software is a plus.
  • Ability to adapt to a fast-paced environment and handle occasional evening events or overtime as needed.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.