Administrative Assistant

5 days ago

Boston, United States Russell Tobin Full time

A Global Sports Brand is Looking to Hire an Administrative Assistant for a 7 MONTH ONSITE W2 contract - APPLY TODAY

**CANDIDATE MUST BE LOCAL TO BOSTON AS THIS IS AN ONSITE ROLE**

Employment Type: Contract/Onsite

Location: Boston, MA

Pay rate: $24-$28/hr. DOE



Responsibilities:

  • Complex Calendar Management:Proactively manages the leader's calendar in a timely and accurate manner. Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context.
  • Meetings and Events:Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees.
  • Communications:Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.
  • Travel:Obtain trip approvals, book domestic and international business travel; secure visas, maintain travel profiles
  • Expenses:Track and submit expense reports, reinforce Policy w/team members
  • On/Off boarding:Help ensure successful on/off boarding of team members; may include equipment procurement and supply management, space planning, scheduling meetings, assisting with communications and/or helping the leader to remember his/her action items.
  • Presentations:Produce and/or edit high quality PowerPoint or Keynote presentations
  • Organization Chart Management:Handle the creation and maintenance of organizational charts as needed
  • Budget Tracking:may assist leader with tracking of expenses
  • Support team plans, projects, activations or other deliverables as needed
  • Serve as the main point of contact for administrative questions from the team
  • Provide coverage for other leaders where temporary administrative needs exists


Required Skills:


  • Minimum of 3 years of administrative work experience (supporting senior leadership in a large org) required
  • Strong written and verbal communication skills; ability to work and communicate effectively with a variety of personalities including senior level executives
  • Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence
  • Organize, prioritize and appropriately handle highly confidential and sensitive information Proficiency using required software as well as internal Client systems
  • Be a connector - take initiative and seek connection on behalf of other people to solve problems and answer questions
  • Ability to occasionally work outside of core business hours
  • Familiarity with Microsoft Suite, Slack, Box, and Concur preferred
  • Managing multiple Sr leadership calendars
  • Scheduling international meetings and time zones, room booking, larger scale meetings
  • Event management, working with outside vendors
  • Navigating a matrixed organization


Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.


A Global Sports Brand is Looking to Hire an Administrative Assistant for a 7 MONTH ONSITE W2 contract - APPLY TODAY

**CANDIDATE MUST BE LOCAL TO BOSTON AS THIS IS AN ONSITE ROLE**

Employment Type: Contract/Onsite

Location: Boston, MA

Pay rate: $24-$28/hr. DOE

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